{"id":12095,"date":"2026-03-19T09:00:00","date_gmt":"2026-03-19T08:00:00","guid":{"rendered":"https:\/\/prosteit.pl\/?p=12095"},"modified":"2026-03-19T10:27:31","modified_gmt":"2026-03-19T09:27:31","slug":"company-intranet","status":"publish","type":"post","link":"https:\/\/prosteit.pl\/en\/company-intranet\/","title":{"rendered":"Intranet in the company \u2013 a strategic tool for organizing knowledge or an unnecessary portal?"},"content":{"rendered":"<div data-elementor-type=\"wp-post\" data-elementor-id=\"12095\" class=\"elementor elementor-12095\" data-elementor-post-type=\"post\">\n\t\t\t\t\t\t<section data-particle_enable=\"false\" data-particle-mobile-disabled=\"false\" class=\"elementor-section elementor-top-section elementor-element elementor-element-754a204 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"754a204\" data-element_type=\"section\" data-e-type=\"section\" data-settings=\"{&quot;ekit_has_onepagescroll_dot&quot;:&quot;yes&quot;}\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-181fa4f\" data-id=\"181fa4f\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-2fb5057d elementor-widget elementor-widget-text-editor\" data-id=\"2fb5057d\" data-element_type=\"widget\" data-e-type=\"widget\" data-settings=\"{&quot;ekit_we_effect_on&quot;:&quot;none&quot;}\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p data-start=\"0\" data-end=\"212\">Information in your company is everywhere\u2014in emails, in Teams, on hard drives, in employees&#039; heads. When you need to quickly find a procedure, a contract template, or a management decision, a little investigation begins. Sound familiar?<\/p><p data-start=\"214\" data-end=\"412\">It&#039;s at moments like these that the question arises: does a company intranet make sense? Is it a real tool that streamlines workflows, or just a &quot;pretty portal&quot; that falls by the wayside after a few months?<\/p><p data-start=\"414\" data-end=\"724\">If you don&#039;t have much technical knowledge, that&#039;s fine. This article isn&#039;t intended as a manual for IT administrators, but rather as a practical guide for owners and management. I&#039;ll show you what an intranet really is, what problems it solves for SMEs, and when it&#039;s worth implementing it and when it&#039;s better to choose a simpler solution.<\/p><p data-start=\"726\" data-end=\"869\" data-is-last-node=\"\" data-is-only-node=\"\">Because an intranet isn&#039;t an end in itself. It&#039;s supposed to help a company run faster, more clearly, and more smoothly\u2014not add another system to the list.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-539218a elementor-widget elementor-widget-image\" data-id=\"539218a\" data-element_type=\"widget\" data-e-type=\"widget\" data-settings=\"{&quot;ekit_we_effect_on&quot;:&quot;none&quot;}\" data-widget_type=\"image.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<img fetchpriority=\"high\" decoding=\"async\" width=\"1536\" height=\"1024\" src=\"https:\/\/prosteit.pl\/wp-content\/uploads\/2026\/02\/chaos-z-intranet-pomoc-it-konfiguracja-sieci.webp\" class=\"attachment-full size-full wp-image-12099\" alt=\"\" srcset=\"https:\/\/prosteit.pl\/wp-content\/uploads\/2026\/02\/chaos-z-intranet-pomoc-it-konfiguracja-sieci.webp 1536w, https:\/\/prosteit.pl\/wp-content\/uploads\/2026\/02\/chaos-z-intranet-pomoc-it-konfiguracja-sieci-300x200.webp 300w, https:\/\/prosteit.pl\/wp-content\/uploads\/2026\/02\/chaos-z-intranet-pomoc-it-konfiguracja-sieci-1024x683.webp 1024w, https:\/\/prosteit.pl\/wp-content\/uploads\/2026\/02\/chaos-z-intranet-pomoc-it-konfiguracja-sieci-768x512.webp 768w, https:\/\/prosteit.pl\/wp-content\/uploads\/2026\/02\/chaos-z-intranet-pomoc-it-konfiguracja-sieci-18x12.webp 18w\" sizes=\"(max-width: 1536px) 100vw, 1536px\" \/>\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-020273b elementor-widget-divider--view-line elementor-widget elementor-widget-divider\" data-id=\"020273b\" data-element_type=\"widget\" data-e-type=\"widget\" data-settings=\"{&quot;ekit_we_effect_on&quot;:&quot;none&quot;}\" data-widget_type=\"divider.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<div class=\"elementor-divider\">\n\t\t\t<span class=\"elementor-divider-separator\">\n\t\t\t\t\t\t<\/span>\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section data-particle_enable=\"false\" data-particle-mobile-disabled=\"false\" class=\"elementor-section elementor-top-section elementor-element elementor-element-f285af3 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"f285af3\" data-element_type=\"section\" data-e-type=\"section\" data-settings=\"{&quot;ekit_has_onepagescroll_dot&quot;:&quot;yes&quot;}\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-6899064\" data-id=\"6899064\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-33719a0 elementor-widget elementor-widget-text-editor\" data-id=\"33719a0\" data-element_type=\"widget\" data-e-type=\"widget\" id=\"co-to-intranet\" data-settings=\"{&quot;ekit_we_effect_on&quot;:&quot;none&quot;}\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h2 data-start=\"0\" data-end=\"64\">What is an intranet and how is it different from Teams, Drive and email?<\/h2><p data-start=\"66\" data-end=\"242\">Many business owners ask themselves a simple question: if we have Microsoft Teams, network storage, and email, do we no longer have an intranet? The answer is\u2014not exactly.<\/p><h3 data-start=\"244\" data-end=\"287\">Intranet \u2013 definition in simple words<\/h3><p data-start=\"289\" data-end=\"552\"><strong data-start=\"289\" data-end=\"310\">Intranet in the company<\/strong> It&#039;s an internal platform, accessible only to employees, that organizes communications, documents, and knowledge in one, logically organized place. It typically works through a browser and integrates with tools the company already uses.<\/p><p data-start=\"554\" data-end=\"643\">You could say that the intranet is the &quot;command center&quot; of an organization. It&#039;s where:<\/p><ul data-start=\"645\" data-end=\"857\"><li data-start=\"645\" data-end=\"682\"><p data-start=\"647\" data-end=\"682\">\u2022 news and announcements from the management board,<\/p><\/li><li data-start=\"683\" data-end=\"710\"><p data-start=\"685\" data-end=\"710\">\u2022 procedures and instructions,<\/p><\/li><li data-start=\"711\" data-end=\"745\"><p data-start=\"713\" data-end=\"745\">\u2022 document templates and forms,<\/p><\/li><li data-start=\"746\" data-end=\"762\"><p data-start=\"748\" data-end=\"762\">\u2022 knowledge base,<\/p><\/li><li data-start=\"763\" data-end=\"803\"><p data-start=\"765\" data-end=\"803\">\u2022 contact directory and company structure,<\/p><\/li><li data-start=\"804\" data-end=\"857\"><p data-start=\"806\" data-end=\"857\">\u2022 quick links to systems (ERP, CRM, helpdesk, HR).<\/p><\/li><\/ul><p data-start=\"859\" data-end=\"989\">One thing is key \u2013 this isn&#039;t just another place for conversation. It&#039;s a place for finding information and consolidating knowledge.<\/p><h3 data-start=\"991\" data-end=\"1040\">Teams, Drive and Email \u2013 Why Aren&#039;t They the Same?<\/h3><p data-start=\"1042\" data-end=\"1230\">Teams, Drive, and email are operational tools. They&#039;re used for everyday work, file sharing, and communication. The problem is that information in these tools quickly &quot;disappears in the stream.&quot;.<\/p><p data-start=\"1232\" data-end=\"1252\">Let&#039;s look at the differences:<\/p><ul data-start=\"1254\" data-end=\"1635\"><li data-start=\"1254\" data-end=\"1395\"><p data-start=\"1256\" data-end=\"1395\"><strong data-start=\"1256\" data-end=\"1275\"><span style=\"font-weight: normal;\">\u2022\u00a0<\/span><a href=\"https:\/\/prosteit.pl\/en\/advanced-features-microsoft-teams-guide\/\">Microsoft Teams<\/a><\/strong> \u2013 great for conversations and project collaboration, but after a few weeks it\u2019s hard to find a specific decision or arrangement.<\/p><\/li><li data-start=\"1396\" data-end=\"1536\"><p data-start=\"1398\" data-end=\"1536\"><strong data-start=\"1398\" data-end=\"1450\"><span style=\"font-weight: normal;\">\u2022\u00a0<\/span>Network drive or SharePoint as file storage<\/strong> \u2013 stores documents, but without context and clear structure, versions can easily become chaos.<\/p><\/li><li data-start=\"1537\" data-end=\"1635\"><p data-start=\"1539\" data-end=\"1635\"><strong data-start=\"1539\" data-end=\"1549\"><span style=\"font-weight: normal;\">\u2022\u00a0<\/span>E-mail<\/strong> \u2013 suitable for 1:1 or 1:many communication, but not a good knowledge repository.<\/p><\/li><\/ul><p data-start=\"1637\" data-end=\"1824\">The intranet serves a different purpose. It&#039;s not a place for conversation, but a place of &quot;truth.&quot; If an employee asks, &quot;Where can I find the current procedure?&quot; the answer should be: on the intranet.<\/p><h3 data-start=\"1826\" data-end=\"1880\">Difference in approach \u2013 tool vs. order system<\/h3><p data-start=\"1882\" data-end=\"1963\">The most important difference between an intranet and Teams or Drive is the intent.<\/p><p data-start=\"1965\" data-end=\"2132\">Teams is for working here and now.<br data-start=\"1997\" data-end=\"2000\" \/>The disk is used to store files.<br data-start=\"2036\" data-end=\"2039\" \/>Email is for communication.<br data-start=\"2067\" data-end=\"2070\" \/><strong data-start=\"2070\" data-end=\"2132\">The intranet is used to organize knowledge and access it.<\/strong><\/p><p data-start=\"2134\" data-end=\"2289\">It&#039;s a bit like the difference between a conversation at a meeting and a minutes of decisions. The conversation is dynamic, but the minutes allow for a return to the decisions a month later.<\/p><p data-start=\"2291\" data-end=\"2507\">A well-designed intranet for SMEs combines information from various tools and organizes it into a logical structure. This means employees don&#039;t need to know where something is stored\u2014they just need to know where to find it.<\/p><h3 data-start=\"2509\" data-end=\"2543\">Is this a separate system?<\/h3><p data-start=\"2545\" data-end=\"2806\">In practice <strong data-start=\"2556\" data-end=\"2579\">intranet implementation<\/strong> It doesn&#039;t have to mean purchasing an expensive, external platform. Many companies build their intranets on existing tools, such as in a Microsoft 365 environment, using SharePoint as the employee portal layer.<\/p><p data-start=\"2808\" data-end=\"2943\">This is important because cost and simplicity are key for management. Often, it&#039;s not about &quot;just another system,&quot; but about wisely organizing what already exists.<\/p><h3 data-start=\"2945\" data-end=\"2981\">When does the difference start to become visible?<\/h3><p data-start=\"2983\" data-end=\"3055\">The difference between &quot;we have Teams&quot; and &quot;we have an intranet&quot; can be seen in three moments:<\/p><ul data-start=\"3057\" data-end=\"3296\"><li data-start=\"3057\" data-end=\"3134\"><p data-start=\"3059\" data-end=\"3134\">\u2022 when a new employee joins the company and does not have to ask about basic things,<\/p><\/li><li data-start=\"3135\" data-end=\"3219\"><p data-start=\"3137\" data-end=\"3219\">\u2022 when the management publishes a statement and knows that it is available in one permanent place,<\/p><\/li><li data-start=\"3220\" data-end=\"3296\"><p data-start=\"3222\" data-end=\"3296\">\u2022 when someone after half a year can find the current version of the procedure in a few minutes.<\/p><\/li><\/ul><p data-start=\"3298\" data-end=\"3413\">Just then <strong data-start=\"3312\" data-end=\"3333\"><a href=\"https:\/\/pl.wikipedia.org\/wiki\/Intranet\" target=\"_blank\" rel=\"noopener\">intranet<\/a> in the company<\/strong> stops being a slogan from IT presentations and starts being real business support.<\/p><p data-start=\"3415\" data-end=\"3550\" data-is-last-node=\"\" data-is-only-node=\"\">In the next step, it is worth answering the question not &quot;is it fashionable?&quot;, but &quot;does it solve my specific operational problems?&quot;.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-38af7f5 elementor-widget elementor-widget-image\" data-id=\"38af7f5\" data-element_type=\"widget\" data-e-type=\"widget\" data-settings=\"{&quot;ekit_we_effect_on&quot;:&quot;none&quot;}\" data-widget_type=\"image.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<img decoding=\"async\" width=\"1536\" height=\"1024\" src=\"https:\/\/prosteit.pl\/wp-content\/uploads\/2026\/02\/czym-jest-intranet.webp\" class=\"attachment-full size-full wp-image-12100\" alt=\"What is Intranet, Intranet and Teams, email\" srcset=\"https:\/\/prosteit.pl\/wp-content\/uploads\/2026\/02\/czym-jest-intranet.webp 1536w, https:\/\/prosteit.pl\/wp-content\/uploads\/2026\/02\/czym-jest-intranet-300x200.webp 300w, https:\/\/prosteit.pl\/wp-content\/uploads\/2026\/02\/czym-jest-intranet-1024x683.webp 1024w, https:\/\/prosteit.pl\/wp-content\/uploads\/2026\/02\/czym-jest-intranet-768x512.webp 768w, https:\/\/prosteit.pl\/wp-content\/uploads\/2026\/02\/czym-jest-intranet-18x12.webp 18w\" sizes=\"(max-width: 1536px) 100vw, 1536px\" \/>\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-fe5a61f elementor-widget elementor-widget-text-editor\" data-id=\"fe5a61f\" data-element_type=\"widget\" data-e-type=\"widget\" id=\"jakie-problemy-rozwiazuje-intranet\" data-settings=\"{&quot;ekit_we_effect_on&quot;:&quot;none&quot;}\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h2 data-start=\"0\" data-end=\"63\">What business problems does an intranet solve (and which does it not)?<\/h2><p data-start=\"65\" data-end=\"246\">From the management perspective, the most important question is: <strong data-start=\"116\" data-end=\"156\">What will the intranet actually change in the company?<\/strong> Is this a tool that will improve efficiency or just another IT project with no clear return?<\/p><h3 data-start=\"316\" data-end=\"361\">What problems does the intranet solve in SMEs?<\/h3><h4 data-start=\"363\" data-end=\"389\">1. Information chaos<\/h4><p data-start=\"391\" data-end=\"625\">In many companies, information is scattered\u2014some in emails, some in Teams, some on disk, and some &quot;in Kasia&#039;s folder.&quot; The result? Employees waste time searching for current documents, and decisions are based on outdated versions.<\/p><p data-start=\"627\" data-end=\"826\">Well designed <strong data-start=\"649\" data-end=\"670\">company intranet<\/strong> It becomes a single, logically organized place for accessing procedures, templates, and messages. It doesn&#039;t eliminate operational tools, but rather provides them with context.<\/p><h4 data-start=\"833\" data-end=\"879\">2. Loss of knowledge due to employee turnover<\/h4><p data-start=\"881\" data-end=\"1038\">When a key person leaves, they often take their operational knowledge with them. The new employee begins by asking the same questions they were asked six months ago.<\/p><p data-start=\"1040\" data-end=\"1189\">The intranet, as a knowledge base and structured procedures, mitigates this risk. Knowledge ceases to be an individual&#039;s private resource and becomes a corporate asset.<\/p><h4 data-start=\"1196\" data-end=\"1224\">3. Extended onboarding<\/h4><p data-start=\"1226\" data-end=\"1356\">The onboarding of a new employee can take weeks due to a lack of clear instructions, checklists and access to up-to-date information.<\/p><p data-start=\"1358\" data-end=\"1391\">The employee portal may contain:<\/p><ul data-start=\"1392\" data-end=\"1526\"><li data-start=\"1392\" data-end=\"1428\"><p data-start=\"1394\" data-end=\"1428\">\u2022 step-by-step implementation path,<\/p><\/li><li data-start=\"1429\" data-end=\"1455\"><p data-start=\"1431\" data-end=\"1455\">\u2022 the most important procedures,<\/p><\/li><li data-start=\"1456\" data-end=\"1489\"><p data-start=\"1458\" data-end=\"1489\">\u2022 access to tools and contacts,<\/p><\/li><li data-start=\"1490\" data-end=\"1526\"><p data-start=\"1492\" data-end=\"1526\">\u2022 answers to frequently asked questions.<\/p><\/li><\/ul><p data-start=\"1528\" data-end=\"1590\">This shortens the adaptation time and reduces the administrative burden.<\/p><h4 data-start=\"1597\" data-end=\"1634\">4. Inconsistent management communication<\/h4><p data-start=\"1636\" data-end=\"1742\">Important emails get lost in the deluge of messages. After a month, no one remembers where to find them.<\/p><p data-start=\"1744\" data-end=\"1883\">An intranet organizes internal communication within a company. Decisions, announcements, and changes are published in one place for easy access.<\/p><h4 data-start=\"1890\" data-end=\"1926\">5. Lack of transparency of processes<\/h4><p data-start=\"1928\" data-end=\"2055\">In many organizations, processes exist &quot;in practice&quot; but are not formally described. This leads to misunderstandings, conflicts, and errors.<\/p><p data-start=\"2057\" data-end=\"2184\">Implementing an intranet often requires streamlining processes and responsibilities. This step alone can provide significant business value.<\/p><h4 data-start=\"2191\" data-end=\"2241\">6. Difficulty in hybrid and distributed work<\/h4><p data-start=\"2243\" data-end=\"2422\">When part of a team works remotely, clear rules and information accessibility become increasingly important. An intranet provides a unified environment for accessing knowledge, regardless of location.<\/p><h3 data-start=\"2429\" data-end=\"2462\">What can&#039;t an intranet solve?<\/h3><h4 data-start=\"2496\" data-end=\"2544\">1. It won&#039;t fix poorly designed processes<\/h4><p data-start=\"2546\" data-end=\"2687\">If a process is inefficient, moving it to an intranet won&#039;t make it better. A portal isn&#039;t a substitute for rethinking how your company operates.<\/p><h4 data-start=\"2694\" data-end=\"2724\">2. It will not replace management<\/h4><p data-start=\"2726\" data-end=\"2891\">An intranet won&#039;t improve organizational culture or interpersonal communication if the problem lies with management style. It can support transparency, but it won&#039;t enforce it.<\/p><h4 data-start=\"2898\" data-end=\"2941\">3. It will not be used without clear rules<\/h4><p data-start=\"2943\" data-end=\"3049\">The most common mistake when implementing an intranet is to assume that &quot;people will just start using it.&quot; Without specifying:<\/p><ul data-start=\"3050\" data-end=\"3137\"><li data-start=\"3050\" data-end=\"3076\"><p data-start=\"3052\" data-end=\"3076\">\u2022 who is responsible for the content,<\/p><\/li><li data-start=\"3077\" data-end=\"3107\"><p data-start=\"3079\" data-end=\"3107\">\u2022 where to publish information,<\/p><\/li><li data-start=\"3108\" data-end=\"3137\"><p data-start=\"3110\" data-end=\"3137\">\u2022 how to update documents,<\/p><\/li><\/ul><p data-start=\"3139\" data-end=\"3170\">the portal quickly becomes dead.<\/p><h4 data-start=\"3177\" data-end=\"3253\">4. It will not be effective if the company is very small and runs smoothly<\/h4><p data-start=\"3255\" data-end=\"3462\">If an organization has only a few people and communication is direct and transparent, an intranet for SMEs may simply be unnecessary formality. In such a situation, it&#039;s better to focus on simple, clear work rules.<\/p><h3 data-start=\"3469\" data-end=\"3520\">Key Difference \u2013 Hidden Cost vs System Cost<\/h3><p data-start=\"3522\" data-end=\"3618\">Business owners often ask about the cost of implementing an intranet. Less often, they consider the cost of a lack of order:<\/p><ul data-start=\"3620\" data-end=\"3758\"><li data-start=\"3620\" data-end=\"3658\"><p data-start=\"3622\" data-end=\"3658\">\u2022 time wasted searching for information,<\/p><\/li><li data-start=\"3659\" data-end=\"3681\"><p data-start=\"3661\" data-end=\"3681\">\u2022 repetitive questions,<\/p><\/li><li data-start=\"3682\" data-end=\"3728\"><p data-start=\"3684\" data-end=\"3728\">\u2022 errors resulting from outdated documents,<\/p><\/li><li data-start=\"3729\" data-end=\"3758\"><p data-start=\"3731\" data-end=\"3758\">\u2022 delays in onboarding.<\/p><\/li><\/ul><p data-start=\"3760\" data-end=\"3827\">These are real operating costs, even though they do not appear on the invoice.<\/p><p data-start=\"3829\" data-end=\"3987\">Therefore, the decision about an intranet should not start with the question &quot;is it fashionable?&quot;, but with the question: <strong data-start=\"3928\" data-end=\"3987\">Is information chaos starting to limit company development?<\/strong><\/p><p data-start=\"3989\" data-end=\"4120\" data-is-last-node=\"\" data-is-only-node=\"\">If the answer is &quot;yes&quot;, then implementing an intranet ceases to be an IT project and becomes an organizational restructuring project.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-6a0fe8f elementor-widget elementor-widget-image\" data-id=\"6a0fe8f\" data-element_type=\"widget\" data-e-type=\"widget\" data-settings=\"{&quot;ekit_we_effect_on&quot;:&quot;none&quot;}\" data-widget_type=\"image.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<img decoding=\"async\" width=\"1920\" height=\"1281\" src=\"https:\/\/prosteit.pl\/wp-content\/uploads\/2026\/02\/problemy-i-korzysci-intranet.webp\" class=\"attachment-full size-full wp-image-12101\" alt=\"Intranet Problems and Benefits: Intranet Implementation and Configuration for Companies in Warsaw, O\u017car\u00f3w Mazowiecki, and Surrounding Areas\" srcset=\"https:\/\/prosteit.pl\/wp-content\/uploads\/2026\/02\/problemy-i-korzysci-intranet.webp 1920w, https:\/\/prosteit.pl\/wp-content\/uploads\/2026\/02\/problemy-i-korzysci-intranet-300x200.webp 300w, https:\/\/prosteit.pl\/wp-content\/uploads\/2026\/02\/problemy-i-korzysci-intranet-1024x683.webp 1024w, https:\/\/prosteit.pl\/wp-content\/uploads\/2026\/02\/problemy-i-korzysci-intranet-768x512.webp 768w, https:\/\/prosteit.pl\/wp-content\/uploads\/2026\/02\/problemy-i-korzysci-intranet-1536x1025.webp 1536w, https:\/\/prosteit.pl\/wp-content\/uploads\/2026\/02\/problemy-i-korzysci-intranet-18x12.webp 18w\" sizes=\"(max-width: 1920px) 100vw, 1920px\" \/>\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-5d567ea elementor-widget elementor-widget-text-editor\" data-id=\"5d567ea\" data-element_type=\"widget\" data-e-type=\"widget\" id=\"modele-intranetu\" data-settings=\"{&quot;ekit_we_effect_on&quot;:&quot;none&quot;}\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h2 data-start=\"0\" data-end=\"47\">What are the intranet models for SMEs and what to choose?<\/h2>\n<p data-start=\"49\" data-end=\"288\">Now that we know this solution can truly streamline communication and knowledge, the next question arises: how can we do this in practice? Should we build something from scratch? Should we buy a ready-made platform? Or maybe use what we already have in our subscription?<\/p>\n<p data-start=\"290\" data-end=\"332\">There are three models most commonly found in SMEs.<\/p>\n<h3 data-start=\"339\" data-end=\"404\">1. Microsoft 365-based intranet \u2013 the most common choice for SMEs<\/h3>\n<p data-start=\"406\" data-end=\"573\">If a company uses Microsoft 365, the intranet can be built based on <a href=\"https:\/\/learn.microsoft.com\/en-us\/sharepoint\/planning-hub-sites\" target=\"_blank\" rel=\"noopener\">SharePoint<\/a> as a layer of the employee portal, and use Teams as an operational tool.<\/p>\n<p data-start=\"575\" data-end=\"597\">In practice, this means:<\/p>\n<ul data-start=\"598\" data-end=\"787\">\n<li data-start=\"598\" data-end=\"656\">\n<p data-start=\"600\" data-end=\"656\">\u2022 home page with news and management announcements,<\/p>\n<\/li>\n<li data-start=\"657\" data-end=\"709\">\n<p data-start=\"659\" data-end=\"709\">\u2022 department subpages (HR, sales, administration),<\/p>\n<\/li>\n<li data-start=\"710\" data-end=\"737\">\n<p data-start=\"712\" data-end=\"737\">\u2022 knowledge and procedures database,<\/p>\n<\/li>\n<li data-start=\"738\" data-end=\"787\">\n<p data-start=\"740\" data-end=\"787\">\u2022 integration with company documents and systems.<\/p>\n<\/li>\n<\/ul>\n<p data-start=\"789\" data-end=\"796\">Advantages:<\/p>\n<ul data-start=\"797\" data-end=\"935\">\n<li data-start=\"797\" data-end=\"846\">\n<p data-start=\"799\" data-end=\"846\">\u2022 no additional high licensing costs,<\/p>\n<\/li>\n<li data-start=\"847\" data-end=\"893\">\n<p data-start=\"849\" data-end=\"893\">\u2022 good security and permission control,<\/p>\n<\/li>\n<li data-start=\"894\" data-end=\"935\">\n<p data-start=\"896\" data-end=\"935\">\u2022 natural integration with Teams and Outlook.<\/p>\n<\/li>\n<\/ul>\n<p data-start=\"937\" data-end=\"946\">Challenge:<\/p>\n<ul data-start=\"947\" data-end=\"1010\">\n<li data-start=\"947\" data-end=\"1010\">\n<p data-start=\"949\" data-end=\"1010\">\u2022 you need a well-thought-out structure and someone to sort it out.<\/p>\n<\/li>\n<\/ul>\n<p data-start=\"1012\" data-end=\"1135\">For most SME companies, this is the most rational start \u2013 especially if they do not want to invest in a separate platform.<\/p>\n<h3 data-start=\"1142\" data-end=\"1202\">2. Ready-made intranet platform (digital workplace)<\/h3>\n<p data-start=\"1204\" data-end=\"1313\">There are dedicated systems on the market designed solely as intranets or employee portals. They often offer:<\/p>\n<ul data-start=\"1314\" data-end=\"1459\">\n<li data-start=\"1314\" data-end=\"1351\">\n<p data-start=\"1316\" data-end=\"1351\">\u2022 extensive communication modules,<\/p>\n<\/li>\n<li data-start=\"1352\" data-end=\"1380\">\n<p data-start=\"1354\" data-end=\"1380\">\u2022 social functions,<\/p>\n<\/li>\n<li data-start=\"1381\" data-end=\"1412\">\n<p data-start=\"1383\" data-end=\"1412\">\u2022 surveys, events, feeds,<\/p>\n<\/li>\n<li data-start=\"1413\" data-end=\"1459\">\n<p data-start=\"1415\" data-end=\"1459\">\u2022 ready-made templates and personalization mechanisms.<\/p>\n<\/li>\n<\/ul>\n<p data-start=\"1461\" data-end=\"1468\">Advantages:<\/p>\n<ul data-start=\"1469\" data-end=\"1578\">\n<li data-start=\"1469\" data-end=\"1486\">\n<p data-start=\"1471\" data-end=\"1486\">\u2022 quick start,<\/p>\n<\/li>\n<li data-start=\"1487\" data-end=\"1523\">\n<p data-start=\"1489\" data-end=\"1523\">\u2022 aesthetic and ready-made solutions,<\/p>\n<\/li>\n<li data-start=\"1524\" data-end=\"1578\">\n<p data-start=\"1526\" data-end=\"1578\">\u2022 often a better user experience \u201eout of the box\u201d.<\/p>\n<\/li>\n<\/ul>\n<p data-start=\"1580\" data-end=\"1589\">Challenge:<\/p>\n<ul data-start=\"1590\" data-end=\"1707\">\n<li data-start=\"1590\" data-end=\"1619\">\n<p data-start=\"1592\" data-end=\"1619\">\u2022 additional license cost,<\/p>\n<\/li>\n<li data-start=\"1620\" data-end=\"1653\">\n<p data-start=\"1622\" data-end=\"1653\">\u2022 another system to maintain,<\/p>\n<\/li>\n<li data-start=\"1654\" data-end=\"1707\">\n<p data-start=\"1656\" data-end=\"1707\">\u2022 integrations with other tools may require work.<\/p>\n<\/li>\n<\/ul>\n<p data-start=\"1709\" data-end=\"1897\">This model can be a good choice in companies with a larger number of employees or in organizations where internal communication is key (e.g. manufacturing, retail, companies with multiple locations).<\/p>\n<h3 data-start=\"1904\" data-end=\"1947\">3. Dedicated intranet \u2013 tailor-made<\/h3>\n<p data-start=\"1949\" data-end=\"2031\">This is a solution built from scratch \u2013 on a framework, CMS or as a web application.<\/p>\n<p data-start=\"2033\" data-end=\"2040\">Advantages:<\/p>\n<ul data-start=\"2041\" data-end=\"2157\">\n<li data-start=\"2041\" data-end=\"2064\">\n<p data-start=\"2043\" data-end=\"2064\">\u2022 full flexibility,<\/p>\n<\/li>\n<li data-start=\"2065\" data-end=\"2117\">\n<p data-start=\"2067\" data-end=\"2117\">\u2022 ability to adapt to specific processes,<\/p>\n<\/li>\n<li data-start=\"2118\" data-end=\"2157\">\n<p data-start=\"2120\" data-end=\"2157\">\u2022 integrations &quot;tailor-made&quot;.<\/p>\n<\/li>\n<\/ul>\n<p data-start=\"2159\" data-end=\"2168\">Challenge:<\/p>\n<ul data-start=\"2169\" data-end=\"2271\">\n<li data-start=\"2169\" data-end=\"2196\">\n<p data-start=\"2171\" data-end=\"2196\">\u2022 higher implementation cost,<\/p>\n<\/li>\n<li data-start=\"2197\" data-end=\"2232\">\n<p data-start=\"2199\" data-end=\"2232\">\u2022 the need for constant maintenance,<\/p>\n<\/li>\n<li data-start=\"2233\" data-end=\"2271\">\n<p data-start=\"2235\" data-end=\"2271\">\u2022 greater technical responsibility.<\/p>\n<\/li>\n<\/ul>\n<p data-start=\"2273\" data-end=\"2442\">For the typical SME, this is less often the optimal path. Dedicated solutions make sense when a company has very specific needs that can&#039;t be met with off-the-shelf tools.<\/p>\n<h3 data-start=\"2449\" data-end=\"2473\">What to choose in practice?<\/h3>\n<p data-start=\"2475\" data-end=\"2560\">Instead of starting with the question \u201ewhat system?\u201d, it is better to start with three simple questions:<\/p>\n<ol data-start=\"2562\" data-end=\"2744\">\n<li data-start=\"2562\" data-end=\"2650\">\n<p data-start=\"2565\" data-end=\"2650\">What problems do we want to solve \u2013 onboarding, procedures, communication, self-service?<\/p>\n<\/li>\n<li data-start=\"2651\" data-end=\"2689\">\n<p data-start=\"2654\" data-end=\"2689\">What tools do we already use?<\/p>\n<\/li>\n<li data-start=\"2690\" data-end=\"2744\">\n<p data-start=\"2693\" data-end=\"2744\">Do we have someone responsible for content maintenance?<\/p>\n<\/li>\n<\/ol>\n<p data-start=\"2746\" data-end=\"3015\">In many cases <strong data-start=\"2766\" data-end=\"2789\">intranet implementation<\/strong> Based on your current environment (e.g., Microsoft 365), you can achieve 80 percent of the effect at 20 percent of the cost. Only as your company grows and your needs become more complex should you consider a more advanced platform.<\/p>\n<p data-start=\"3017\" data-end=\"3167\">The most important thing is that technology is secondary. The intranet model should be driven by business goals, not by what&#039;s currently trendy on the market.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-f2d40c6 elementor-widget elementor-widget-text-editor\" data-id=\"f2d40c6\" data-element_type=\"widget\" data-e-type=\"widget\" id=\"koszty-i-ryzyka-intranet\" data-settings=\"{&quot;ekit_we_effect_on&quot;:&quot;none&quot;}\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h2 data-start=\"0\" data-end=\"65\">Costs, risks and pitfalls \u2013 why intranets are dying<\/h2><p data-start=\"67\" data-end=\"286\">Many companies enthusiastically implement an intranet, only to discover a year later that the employee portal is rarely visited. Why is this? More often than not, the problem isn&#039;t the technology itself, but the approach to the project.<\/p><p data-start=\"288\" data-end=\"383\">Before you decide to <strong data-start=\"315\" data-end=\"338\">implementation<\/strong>, it is worth taking an honest look at the costs and risks.<\/p><h3 data-start=\"390\" data-end=\"435\">What are the real costs of a company intranet?<\/h3><p data-start=\"437\" data-end=\"537\">When we talk about costs, we&#039;re not just talking about licenses. In SMEs, the cost structure typically looks like this:<\/p><ol data-start=\"539\" data-end=\"1068\"><li data-start=\"539\" data-end=\"657\"><p data-start=\"542\" data-end=\"657\">Needs analysis and information structure design \u2013 i.e. determining what should be included on the intranet and how to arrange it.<\/p><\/li><li data-start=\"658\" data-end=\"747\"><p data-start=\"661\" data-end=\"747\">Technical configuration \u2013 building pages, assigning permissions, integration with tools.<\/p><\/li><li data-start=\"748\" data-end=\"817\"><p data-start=\"751\" data-end=\"817\">Preparation of launch content \u2013 procedures, templates, news.<\/p><\/li><li data-start=\"818\" data-end=\"902\"><p data-start=\"821\" data-end=\"902\">User training and adoption \u2013 explaining how and why to use it.<\/p><\/li><li data-start=\"903\" data-end=\"982\"><p data-start=\"906\" data-end=\"982\">Maintenance and updating \u2013 someone has to be responsible for keeping things tidy and up to date.<\/p><\/li><li data-start=\"983\" data-end=\"1068\"><p data-start=\"986\" data-end=\"1068\">Functional development \u2013 e.g. forms, automation, integration with HR or ERP systems.<\/p><\/li><\/ol><p data-start=\"1070\" data-end=\"1308\">In many cases, the biggest cost isn&#039;t technology, but people&#039;s time. <strong data-start=\"1157\" data-end=\"1177\">intranet for SMEs<\/strong> should start with a minimal version that solves specific problems, instead of an extensive portal &quot;for the future&quot;.<\/p><h3 data-start=\"1315\" data-end=\"1362\">The most common pitfalls when implementing an intranet<\/h3><h3 data-start=\"1464\" data-end=\"1497\">1. No intranet owner<\/h3><p data-start=\"1499\" data-end=\"1682\">If no one is formally responsible for the portal, content quickly becomes outdated. Procedures are outdated, year-old announcements are still visible, and employees lose trust in the source.<\/p><p data-start=\"1684\" data-end=\"1736\">An intranet without an owner is a project without a future.<\/p><h3 data-start=\"1743\" data-end=\"1768\">2. Too ambitious a start<\/h3><p data-start=\"1770\" data-end=\"1940\">Building everything at once\u2014all departments, processes, forms\u2014draws the implementation. The result? The project becomes blurred, and users lose interest.<\/p><p data-start=\"1942\" data-end=\"2041\">A phased approach is much more effective: communication and knowledge base first, then development.<\/p><h3 data-start=\"2048\" data-end=\"2084\">3. Chaos in the information structure<\/h3><p data-start=\"2086\" data-end=\"2268\">If the structure resembles a random arrangement of folders on a network drive, an intranet won&#039;t solve the problem. Without a logical information architecture, searching will continue to be frustrating.<\/p><p data-start=\"2270\" data-end=\"2406\">The key is a well-thought-out information architecture \u2013 that is, an arrangement of content that allows you to find a document in just a few seconds.<\/p><h3 data-start=\"2413\" data-end=\"2453\">4. No connection to daily work<\/h3><p data-start=\"2455\" data-end=\"2698\">If the intranet is merely a &quot;notice board,&quot; users visit it sporadically. However, when the employee portal is linked to processes\u2014e.g., leave requests, IT notifications, access to forms\u2014it becomes a natural part of work.<\/p><h3 data-start=\"2705\" data-end=\"2750\">5. Underestimation of the safety aspect<\/h3><p data-start=\"2752\" data-end=\"2905\">Intranets often contain HR documents, financial data, or operational procedures. The lack of clear permissions and access control policies poses an organizational risk.<\/p><p data-start=\"2907\" data-end=\"2947\">Intranet implementation should include:<\/p><ul data-start=\"2948\" data-end=\"3098\"><li data-start=\"2948\" data-end=\"2983\"><p data-start=\"2950\" data-end=\"2983\">\u2022 principle of least privilege,<\/p><\/li><li data-start=\"2984\" data-end=\"3030\"><p data-start=\"2986\" data-end=\"3030\">\u2022 separation of general and sensitive content,<\/p><\/li><li data-start=\"3031\" data-end=\"3098\"><p data-start=\"3033\" data-end=\"3098\">\u2022 safe access from outside (especially in hybrid operation).<\/p><\/li><\/ul><h3 data-start=\"3105\" data-end=\"3134\">6. No success metrics<\/h3><p data-start=\"3136\" data-end=\"3236\">If you don&#039;t define how you&#039;ll know your intranet is working, it&#039;s difficult to assess its value. It&#039;s worth measuring:<\/p><ul data-start=\"3238\" data-end=\"3394\"><li data-start=\"3238\" data-end=\"3271\"><p data-start=\"3240\" data-end=\"3271\">\u2022 number of visits and activity,<\/p><\/li><li data-start=\"3272\" data-end=\"3307\"><p data-start=\"3274\" data-end=\"3307\">\u2022 most frequently searched content,<\/p><\/li><li data-start=\"3308\" data-end=\"3340\"><p data-start=\"3310\" data-end=\"3340\">\u2022 shortening onboarding time,<\/p><\/li><li data-start=\"3341\" data-end=\"3394\"><p data-start=\"3343\" data-end=\"3394\">\u2022 decrease in the number of repetitive questions to the administration.<\/p><\/li><\/ul><p data-start=\"3396\" data-end=\"3484\">Without metrics, a project can easily be considered \u201eunnecessary,\u201d even if it brings real results.<\/p><h3 data-start=\"3491\" data-end=\"3522\">Why are intranets dying?<\/h3><p data-start=\"3524\" data-end=\"3589\">Most often, it&#039;s not because they&#039;re technologically bad. They die because:<\/p><ul data-start=\"3591\" data-end=\"3777\"><li data-start=\"3591\" data-end=\"3639\"><p data-start=\"3593\" data-end=\"3639\">\u2022 they do not have a clearly defined business goal,<\/p><\/li><li data-start=\"3640\" data-end=\"3665\"><p data-start=\"3642\" data-end=\"3665\">\u2022 they have no owner,<\/p><\/li><li data-start=\"3666\" data-end=\"3708\"><p data-start=\"3668\" data-end=\"3708\">\u2022 are not integrated with everyday work,<\/p><\/li><li data-start=\"3709\" data-end=\"3777\"><p data-start=\"3711\" data-end=\"3777\">\u2022 were treated as an IT project, not an organizational project.<\/p><\/li><\/ul><p data-start=\"3779\" data-end=\"3922\">This is a key distinction. <strong data-start=\"3805\" data-end=\"3826\">Intranet in the company<\/strong> It is not an end in itself. It is a tool for organizing knowledge, communication, and processes.<\/p><p data-start=\"3924\" data-end=\"4150\">If you approach it as a &quot;to-do&quot; website, it will likely fall into disuse over time. If you treat it as part of an organizational strategy, it can become a real support for company growth.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-2b6eaff elementor-widget elementor-widget-image\" data-id=\"2b6eaff\" data-element_type=\"widget\" data-e-type=\"widget\" data-settings=\"{&quot;ekit_we_effect_on&quot;:&quot;none&quot;}\" data-widget_type=\"image.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<img loading=\"lazy\" decoding=\"async\" width=\"1920\" height=\"1081\" src=\"https:\/\/prosteit.pl\/wp-content\/uploads\/2026\/02\/intranet-w-firmie-prosteit.webp\" class=\"attachment-full size-full wp-image-12098\" alt=\"Corporate Intranet: IT Support and Configuration for Businesses, Simple IT\" srcset=\"https:\/\/prosteit.pl\/wp-content\/uploads\/2026\/02\/intranet-w-firmie-prosteit.webp 1920w, https:\/\/prosteit.pl\/wp-content\/uploads\/2026\/02\/intranet-w-firmie-prosteit-300x169.webp 300w, https:\/\/prosteit.pl\/wp-content\/uploads\/2026\/02\/intranet-w-firmie-prosteit-1024x577.webp 1024w, https:\/\/prosteit.pl\/wp-content\/uploads\/2026\/02\/intranet-w-firmie-prosteit-768x432.webp 768w, https:\/\/prosteit.pl\/wp-content\/uploads\/2026\/02\/intranet-w-firmie-prosteit-1536x865.webp 1536w, https:\/\/prosteit.pl\/wp-content\/uploads\/2026\/02\/intranet-w-firmie-prosteit-18x10.webp 18w\" sizes=\"(max-width: 1920px) 100vw, 1920px\" \/>\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-53f4e72 elementor-widget elementor-widget-text-editor\" data-id=\"53f4e72\" data-element_type=\"widget\" data-e-type=\"widget\" id=\"wdrozenie-intranetu-w-firmie\" data-settings=\"{&quot;ekit_we_effect_on&quot;:&quot;none&quot;}\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h2 data-start=\"0\" data-end=\"107\">How to implement an intranet in your company so that employees actually use it<\/h2>\n<p data-start=\"109\" data-end=\"351\">Many companies focus on, <strong data-start=\"139\" data-end=\"164\">how to build an intranet<\/strong>, but forgets how to make it usable. Implementing an intranet is only half the battle. The other half is adoption \u2013 that is, the team actually using the portal.<\/p>\n<p data-start=\"353\" data-end=\"590\">If an intranet isn&#039;t incorporated into daily work, it will quickly become a digital bulletin board that no one visits. Therefore, below you&#039;ll find a simple, business-friendly plan for implementing an intranet in your company\u2014no technical jargon required.<\/p>\n<h3 data-start=\"597\" data-end=\"649\">1. Start with a business goal, not a tool<\/h3>\n<p data-start=\"651\" data-end=\"798\">The most common mistake when implementing an intranet is asking, &quot;What platform will we use?&quot; The key question is: <strong data-start=\"775\" data-end=\"798\">what needs to be improved?<\/strong><\/p>\n<p data-start=\"800\" data-end=\"817\">Example goals:<\/p>\n<ul data-start=\"818\" data-end=\"1003\">\n<li data-start=\"818\" data-end=\"863\">\n<p data-start=\"820\" data-end=\"863\">\u2022 shortening the onboarding process for new employees,<\/p>\n<\/li>\n<li data-start=\"864\" data-end=\"905\">\n<p data-start=\"866\" data-end=\"905\">\u2022 organizing procedures and documents,<\/p>\n<\/li>\n<li data-start=\"906\" data-end=\"943\">\n<p data-start=\"908\" data-end=\"943\">\u2022 improving management communication,<\/p>\n<\/li>\n<li data-start=\"944\" data-end=\"1003\">\n<p data-start=\"946\" data-end=\"1003\">\u2022 limiting the number of repetitive questions for administration.<\/p>\n<\/li>\n<\/ul>\n<p data-start=\"1005\" data-end=\"1085\">If you don&#039;t define your goal, it will be difficult to assess whether your company&#039;s intranet is working.<\/p>\n<h3 data-start=\"1092\" data-end=\"1137\">2. Map employee FAQs<\/h3>\n<p data-start=\"1139\" data-end=\"1196\">Instead of designing a portal &quot;by feel&quot;, ask your team:<\/p>\n<ul data-start=\"1198\" data-end=\"1314\">\n<li data-start=\"1198\" data-end=\"1230\">\n<p data-start=\"1200\" data-end=\"1230\">\u2022 what do you ask HR most often?<\/p>\n<\/li>\n<li data-start=\"1231\" data-end=\"1274\">\n<p data-start=\"1233\" data-end=\"1274\">\u2022 what documents do you look for most often?<\/p>\n<\/li>\n<li data-start=\"1275\" data-end=\"1314\">\n<p data-start=\"1277\" data-end=\"1314\">\u2022 what is the most frustrating thing today?<\/p>\n<\/li>\n<\/ul>\n<p data-start=\"1316\" data-end=\"1480\">It is the answers to these questions that should determine the structure of the intranet. The menu should not be based on organizational departments, but on the real needs of users.<\/p>\n<h3 data-start=\"1487\" data-end=\"1544\">3. Design a simple and logical information structure<\/h3>\n<p data-start=\"1546\" data-end=\"1682\">Whether you&#039;re building an intranet on Microsoft 365 or another platform, a clear information architecture is key.<\/p>\n<p data-start=\"1684\" data-end=\"1701\">The rules are simple:<\/p>\n<ul data-start=\"1702\" data-end=\"1860\">\n<li data-start=\"1702\" data-end=\"1740\">\n<p data-start=\"1704\" data-end=\"1740\">\u2022 a maximum of several main sections,<\/p>\n<\/li>\n<li data-start=\"1741\" data-end=\"1779\">\n<p data-start=\"1743\" data-end=\"1779\">\u2022 clear names without abbreviations and jargon,<\/p>\n<\/li>\n<li data-start=\"1780\" data-end=\"1826\">\n<p data-start=\"1782\" data-end=\"1826\">\u2022 one source of truth for every document,<\/p>\n<\/li>\n<li data-start=\"1827\" data-end=\"1860\">\n<p data-start=\"1829\" data-end=\"1860\">\u2022 up-to-date versions without duplicates.<\/p>\n<\/li>\n<\/ul>\n<p data-start=\"1862\" data-end=\"1980\">If an employee can&#039;t find the information within 30\u201360 seconds, they&#039;ll start asking by email. This is a sign that the structure needs improvement.<\/p>\n<h3 data-start=\"1987\" data-end=\"2028\">4. Start with a Minimum Viable Product (MVP)<\/h3>\n<p data-start=\"2030\" data-end=\"2162\">Don&#039;t try to implement everything at once. Effective <strong data-start=\"2078\" data-end=\"2101\">intranet implementation<\/strong> in SMEs you should start with the basic version, including:<\/p>\n<ul data-start=\"2164\" data-end=\"2282\">\n<li data-start=\"2164\" data-end=\"2193\">\n<p data-start=\"2166\" data-end=\"2193\">\u2022 announcements and news,<\/p>\n<\/li>\n<li data-start=\"2194\" data-end=\"2230\">\n<p data-start=\"2196\" data-end=\"2230\">\u2022 the most important procedures and patterns,<\/p>\n<\/li>\n<li data-start=\"2231\" data-end=\"2253\">\n<p data-start=\"2233\" data-end=\"2253\">\u2022 contact directory,<\/p>\n<\/li>\n<li data-start=\"2254\" data-end=\"2282\">\n<p data-start=\"2256\" data-end=\"2282\">\u2022 quick links to systems.<\/p>\n<\/li>\n<\/ul>\n<p data-start=\"2284\" data-end=\"2408\">Only when this foundation is in place is it worth expanding the intranet with forms, automation, or integration with HR or ERP systems.<\/p>\n<h3 data-start=\"2415\" data-end=\"2458\">5. Establish clear lines of responsibility<\/h3>\n<p data-start=\"2460\" data-end=\"2579\">Each section should have an owner. Who updates procedures? Who publishes announcements? Who is responsible for the structure?<\/p>\n<p data-start=\"2581\" data-end=\"2751\">Without such a division of responsibility, the intranet quickly ceases to be a reliable source of information. And when employees stop trusting the content, they stop using it.<\/p>\n<h3 data-start=\"2758\" data-end=\"2804\">6. Tie the intranet to daily processes<\/h3>\n<p data-start=\"2806\" data-end=\"2937\">This is the most important element that determines success. The intranet should be a place where employees naturally find themselves because:<\/p>\n<ul data-start=\"2939\" data-end=\"3064\">\n<li data-start=\"2939\" data-end=\"2964\">\n<p data-start=\"2941\" data-end=\"2964\">\u2022 they submit applications there,<\/p>\n<\/li>\n<li data-start=\"2965\" data-end=\"3002\">\n<p data-start=\"2967\" data-end=\"3002\">\u2022 they find current forms there,<\/p>\n<\/li>\n<li data-start=\"3003\" data-end=\"3033\">\n<p data-start=\"3005\" data-end=\"3033\">\u2022 they check the messages there,<\/p>\n<\/li>\n<li data-start=\"3034\" data-end=\"3064\">\n<p data-start=\"3036\" data-end=\"3064\">\u2022 that&#039;s where they start onboarding.<\/p>\n<\/li>\n<\/ul>\n<p data-start=\"3066\" data-end=\"3219\">If the employee portal becomes a &quot;gateway&quot; to daily activities, it will be used. If it is merely an additional website, it will be ignored.<\/p>\n<h4 data-start=\"3226\" data-end=\"3265\">The key to successful intranet implementation<\/h4>\n<p data-start=\"3267\" data-end=\"3410\">Effectively implementing a company intranet is not a technological project, but an organizational one. Technology is a tool, but success is determined by:<\/p>\n<ul data-start=\"3412\" data-end=\"3542\">\n<li data-start=\"3412\" data-end=\"3436\">\n<p data-start=\"3414\" data-end=\"3436\">\u2022 clearly defined goal,<\/p>\n<\/li>\n<li data-start=\"3437\" data-end=\"3458\">\n<p data-start=\"3439\" data-end=\"3458\">\u2022 simple structure,<\/p>\n<\/li>\n<li data-start=\"3459\" data-end=\"3492\">\n<p data-start=\"3461\" data-end=\"3492\">\u2022 real needs of users,<\/p>\n<\/li>\n<li data-start=\"3493\" data-end=\"3524\">\n<p data-start=\"3495\" data-end=\"3524\">\u2022 responsibility for content,<\/p>\n<\/li>\n<li data-start=\"3525\" data-end=\"3542\">\n<p data-start=\"3527\" data-end=\"3542\">\u2022 staged development.<\/p>\n<\/li>\n<\/ul>\n<p data-start=\"3544\" data-end=\"3668\">If the intranet is intended to solve specific operational problems, rather than be a \u201enice-to-have,\u201d its usefulness will naturally follow.<\/p>\n<p data-start=\"3670\" data-end=\"3796\" data-is-last-node=\"\" data-is-only-node=\"\">And that&#039;s exactly what it&#039;s all about \u2013 the intranet shouldn&#039;t be a project on paper, but a tool that actually improves the company&#039;s operations.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-b6eec93 elementor-widget elementor-widget-image\" data-id=\"b6eec93\" data-element_type=\"widget\" data-e-type=\"widget\" data-settings=\"{&quot;ekit_we_effect_on&quot;:&quot;none&quot;}\" data-widget_type=\"image.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<img loading=\"lazy\" decoding=\"async\" width=\"1920\" height=\"1280\" src=\"https:\/\/prosteit.pl\/wp-content\/uploads\/2026\/02\/logo-intranet-wdrozenie-sieci-konfiguracja-it-ozarow-mazowiecki.webp\" class=\"attachment-full size-full wp-image-12097\" alt=\"Intranet in the company, implementation and configuration of the network simple it\" srcset=\"https:\/\/prosteit.pl\/wp-content\/uploads\/2026\/02\/logo-intranet-wdrozenie-sieci-konfiguracja-it-ozarow-mazowiecki.webp 1920w, https:\/\/prosteit.pl\/wp-content\/uploads\/2026\/02\/logo-intranet-wdrozenie-sieci-konfiguracja-it-ozarow-mazowiecki-300x200.webp 300w, https:\/\/prosteit.pl\/wp-content\/uploads\/2026\/02\/logo-intranet-wdrozenie-sieci-konfiguracja-it-ozarow-mazowiecki-1024x683.webp 1024w, https:\/\/prosteit.pl\/wp-content\/uploads\/2026\/02\/logo-intranet-wdrozenie-sieci-konfiguracja-it-ozarow-mazowiecki-768x512.webp 768w, https:\/\/prosteit.pl\/wp-content\/uploads\/2026\/02\/logo-intranet-wdrozenie-sieci-konfiguracja-it-ozarow-mazowiecki-1536x1024.webp 1536w, https:\/\/prosteit.pl\/wp-content\/uploads\/2026\/02\/logo-intranet-wdrozenie-sieci-konfiguracja-it-ozarow-mazowiecki-18x12.webp 18w\" sizes=\"(max-width: 1920px) 100vw, 1920px\" \/>\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-c53cd24 elementor-widget elementor-widget-text-editor\" data-id=\"c53cd24\" data-element_type=\"widget\" data-e-type=\"widget\" id=\"kiedy-intranet-ma-sens\" data-settings=\"{&quot;ekit_we_effect_on&quot;:&quot;none&quot;}\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h2 data-start=\"0\" data-end=\"79\">When does an intranet make sense for a company, and when is it better to choose a simpler solution?<\/h2><p data-start=\"81\" data-end=\"323\">This is the most important question from a business owner&#039;s perspective. Not every organization needs an intranet. Sometimes, clear work rules and a well-organized drive are enough. Other times, the lack of a centralized knowledge center begins to truly hinder growth.<\/p><h3 data-start=\"373\" data-end=\"408\">When does a company intranet make sense?<\/h3><p data-start=\"410\" data-end=\"507\"><strong data-start=\"410\" data-end=\"448\">The intranet makes business sense<\/strong>, when at least some of the following conditions are met:<\/p><ol data-start=\"509\" data-end=\"967\"><li data-start=\"509\" data-end=\"570\"><p data-start=\"512\" data-end=\"570\">The company grows and word-of-mouth communication is no longer enough.<\/p><\/li><li data-start=\"571\" data-end=\"643\"><p data-start=\"574\" data-end=\"643\">You often introduce new employees and onboarding takes a lot of time.<\/p><\/li><li data-start=\"644\" data-end=\"716\"><p data-start=\"647\" data-end=\"716\">Procedures, regulations and document templates must always be up to date.<\/p><\/li><li data-start=\"717\" data-end=\"769\"><p data-start=\"720\" data-end=\"769\">You work hybridly or in multiple locations.<\/p><\/li><li data-start=\"770\" data-end=\"872\"><p data-start=\"773\" data-end=\"872\">The team regularly asks about the same things \u2013 where to find something, what is the current version of a document.<\/p><\/li><li data-start=\"873\" data-end=\"967\"><p data-start=\"876\" data-end=\"967\">There are many tools in the organization and there is no single, organized point of access.<\/p><\/li><\/ol><p data-start=\"969\" data-end=\"1099\">In such situations <strong data-start=\"989\" data-end=\"1010\">company intranet<\/strong> ceases to be an addition and becomes a tool for organizing knowledge and responsibility.<\/p><h3 data-start=\"1106\" data-end=\"1150\">When is it better to choose a simpler solution?<\/h3><p data-start=\"1152\" data-end=\"1221\">There are also situations where implementing an intranet may be premature.<\/p><p data-start=\"1223\" data-end=\"1256\">Consider a simpler approach if:<\/p><ol data-start=\"1258\" data-end=\"1547\"><li data-start=\"1258\" data-end=\"1333\"><p data-start=\"1261\" data-end=\"1333\">The company employs several people and communication works smoothly without formalities.<\/p><\/li><li data-start=\"1334\" data-end=\"1403\"><p data-start=\"1337\" data-end=\"1403\">The main problem is unclear processes, not the lack of a portal.<\/p><\/li><li data-start=\"1404\" data-end=\"1470\"><p data-start=\"1407\" data-end=\"1470\">There is no person responsible for the content and structure.<\/p><\/li><li data-start=\"1471\" data-end=\"1547\"><p data-start=\"1474\" data-end=\"1547\">The team still works in one tool that meets most needs.<\/p><\/li><\/ol><p data-start=\"1549\" data-end=\"1748\">In such cases, it&#039;s worth first organizing your file structure and establishing communication and accountability rules. This can sometimes yield 70\u201380 percent of the results without launching a separate employee portal.<\/p><h3 data-start=\"1755\" data-end=\"1787\">The simplest control question<\/h3><p data-start=\"1789\" data-end=\"1844\">Instead of asking \u201eshould we have an intranet?\u201d ask:<\/p><blockquote data-start=\"1846\" data-end=\"1945\"><p data-start=\"1848\" data-end=\"1945\">Is the lack of a single, organized place of knowledge starting to cost us time, money or nerves?<\/p><\/blockquote><p data-start=\"1947\" data-end=\"2106\">If the answer is yes, implementing an intranet may be a logical step. If not, fine-tuning your current tools and workflows will likely suffice.<\/p><p data-start=\"2108\" data-end=\"2264\" data-is-last-node=\"\" data-is-only-node=\"\">An intranet isn&#039;t a necessity for a modern company. It makes sense when it solves specific operational problems, not when it looks good in a presentation.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-62db9aa elementor-widget elementor-widget-heading\" data-id=\"62db9aa\" data-element_type=\"widget\" data-e-type=\"widget\" id=\"najczesciej-zadawane-pytania\" data-settings=\"{&quot;ekit_we_effect_on&quot;:&quot;none&quot;}\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\"><span style=\"font-size: 24px\">Frequently asked questions<\/span><\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t<div data-particle_enable=\"false\" data-particle-mobile-disabled=\"false\" class=\"elementor-element elementor-element-db6d240 e-flex e-con-boxed e-con e-parent\" data-id=\"db6d240\" data-element_type=\"container\" data-e-type=\"container\" data-settings=\"{&quot;ekit_has_onepagescroll_dot&quot;:&quot;yes&quot;}\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-771bc5a elementor-widget elementor-widget-elementskit-accordion\" data-id=\"771bc5a\" data-element_type=\"widget\" data-e-type=\"widget\" data-settings=\"{&quot;ekit_we_effect_on&quot;:&quot;none&quot;}\" data-widget_type=\"elementskit-accordion.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<div class=\"ekit-wid-con\" >\n        <div class=\"elementskit-accordion accoedion-primary side-curve\" id=\"accordion-6a01e0dded506\">\n\n            \n                <div class=\"elementskit-card active\">\n                    <div class=\"elementskit-card-header\" id=\"primaryHeading-0-771bc5a\">\n                        <a href=\"#collapse-0c8ca206a01e0dded506\" class=\"ekit-accordion--toggler elementskit-btn-link collapsed\" data-ekit-toggle=\"collapse\" data-target=\"#Collapse-0c8ca206a01e0dded506\" aria-expanded=\"true\" aria-controls=\"Collapse-0c8ca206a01e0dded506\">\n                            \n                            <span class=\"ekit-accordion-title\">What exactly is a corporate intranet?<\/span>\n\n                            \n                                <div class=\"ekit_accordion_icon_group\">\n                                    <div class=\"ekit_accordion_normal_icon\">\n                                        <!-- Normal Icon -->\n\t\t\t\t\t\t\t\t\t\t<i class=\"icon icon-down-arrow1\"><\/i>                                    <\/div>\n\n                                    <div class=\"ekit_accordion_active_icon\">\n                                        <!-- Active Icon -->\n\t\t\t\t\t\t\t\t\t\t<i class=\"icon icon-up-arrow\"><\/i>                                    <\/div>\n                                <\/div>\n\n                            \n                                                    <\/a>\n                    <\/div>\n\n                    <div id=\"Collapse-0c8ca206a01e0dded506\" class=\"show collapse\" aria-labelledby=\"primaryHeading-0-771bc5a\" data-parent=\"#accordion-6a01e0dded506\">\n\n                        <div class=\"elementskit-card-body ekit-accordion--content\">\n                            <p>A company intranet is an internal platform accessible only to employees that organizes communications, documents, and knowledge in one place. It typically runs in a browser and integrates with tools like Microsoft 365. Its purpose is to provide a &quot;single source of truth&quot; for procedures, announcements, and organizational information.<\/p>                        <\/div>\n\n                    <\/div>\n\n                <\/div><!-- .elementskit-card END -->\n\n                \n                <div class=\"elementskit-card\">\n                    <div class=\"elementskit-card-header\" id=\"primaryHeading-1-771bc5a\">\n                        <a href=\"#collapse-9cdc47c6a01e0dded506\" class=\"ekit-accordion--toggler elementskit-btn-link collapsed\" data-ekit-toggle=\"collapse\" data-target=\"#Collapse-9cdc47c6a01e0dded506\" aria-expanded=\"false\" aria-controls=\"Collapse-9cdc47c6a01e0dded506\">\n                            \n                            <span class=\"ekit-accordion-title\">Is Microsoft Teams the same as an intranet?<\/span>\n\n                            \n                                <div class=\"ekit_accordion_icon_group\">\n                                    <div class=\"ekit_accordion_normal_icon\">\n                                        <!-- Normal Icon -->\n\t\t\t\t\t\t\t\t\t\t<i class=\"icon icon-down-arrow1\"><\/i>                                    <\/div>\n\n                                    <div class=\"ekit_accordion_active_icon\">\n                                        <!-- Active Icon -->\n\t\t\t\t\t\t\t\t\t\t<i class=\"icon icon-up-arrow\"><\/i>                                    <\/div>\n                                <\/div>\n\n                            \n                                                    <\/a>\n                    <\/div>\n\n                    <div id=\"Collapse-9cdc47c6a01e0dded506\" class=\"collapse\" aria-labelledby=\"primaryHeading-1-771bc5a\" data-parent=\"#accordion-6a01e0dded506\">\n\n                        <div class=\"elementskit-card-body ekit-accordion--content\">\n                            <p>No. Teams is a tool for ongoing communication and project collaboration. The intranet serves a different purpose \u2013 organizing knowledge, procedures, and official information. In practice, Teams can be part of the work environment, and the intranet can be an organized information hub.<\/p>                        <\/div>\n\n                    <\/div>\n\n                <\/div><!-- .elementskit-card END -->\n\n                \n                <div class=\"elementskit-card\">\n                    <div class=\"elementskit-card-header\" id=\"primaryHeading-2-771bc5a\">\n                        <a href=\"#collapse-f41ff456a01e0dded506\" class=\"ekit-accordion--toggler elementskit-btn-link collapsed\" data-ekit-toggle=\"collapse\" data-target=\"#Collapse-f41ff456a01e0dded506\" aria-expanded=\"false\" aria-controls=\"Collapse-f41ff456a01e0dded506\">\n                            \n                            <span class=\"ekit-accordion-title\">How much does it cost to implement an intranet in an SME?<\/span>\n\n                            \n                                <div class=\"ekit_accordion_icon_group\">\n                                    <div class=\"ekit_accordion_normal_icon\">\n                                        <!-- Normal Icon -->\n\t\t\t\t\t\t\t\t\t\t<i class=\"icon icon-down-arrow1\"><\/i>                                    <\/div>\n\n                                    <div class=\"ekit_accordion_active_icon\">\n                                        <!-- Active Icon -->\n\t\t\t\t\t\t\t\t\t\t<i class=\"icon icon-up-arrow\"><\/i>                                    <\/div>\n                                <\/div>\n\n                            \n                                                    <\/a>\n                    <\/div>\n\n                    <div id=\"Collapse-f41ff456a01e0dded506\" class=\"collapse\" aria-labelledby=\"primaryHeading-2-771bc5a\" data-parent=\"#accordion-6a01e0dded506\">\n\n                        <div class=\"elementskit-card-body ekit-accordion--content\">\n                            <p>The cost of implementing an intranet depends on the scale of the company and the scope of functions. In many cases, existing tools, such as Microsoft 365, can be leveraged, reducing licensing costs. The largest costs are usually the needs analysis, preparing the structure, and the time spent organizing the content.<\/p>                        <\/div>\n\n                    <\/div>\n\n                <\/div><!-- .elementskit-card END -->\n\n                \n                <div class=\"elementskit-card\">\n                    <div class=\"elementskit-card-header\" id=\"primaryHeading-3-771bc5a\">\n                        <a href=\"#collapse-6c879076a01e0dded506\" class=\"ekit-accordion--toggler elementskit-btn-link collapsed\" data-ekit-toggle=\"collapse\" data-target=\"#Collapse-6c879076a01e0dded506\" aria-expanded=\"false\" aria-controls=\"Collapse-6c879076a01e0dded506\">\n                            \n                            <span class=\"ekit-accordion-title\">How long does it take to implement an intranet in a company?<\/span>\n\n                            \n                                <div class=\"ekit_accordion_icon_group\">\n                                    <div class=\"ekit_accordion_normal_icon\">\n                                        <!-- Normal Icon -->\n\t\t\t\t\t\t\t\t\t\t<i class=\"icon icon-down-arrow1\"><\/i>                                    <\/div>\n\n                                    <div class=\"ekit_accordion_active_icon\">\n                                        <!-- Active Icon -->\n\t\t\t\t\t\t\t\t\t\t<i class=\"icon icon-up-arrow\"><\/i>                                    <\/div>\n                                <\/div>\n\n                            \n                                                    <\/a>\n                    <\/div>\n\n                    <div id=\"Collapse-6c879076a01e0dded506\" class=\"collapse\" aria-labelledby=\"primaryHeading-3-771bc5a\" data-parent=\"#accordion-6a01e0dded506\">\n\n                        <div class=\"elementskit-card-body ekit-accordion--content\">\n                            <p>A basic intranet\u2014including announcements, key procedures, and departmental structure\u2014can be created in a few weeks. A more extensive implementation, including automation and integration with HR or ERP systems, requires more time. A phased approach is key.<\/p>                        <\/div>\n\n                    <\/div>\n\n                <\/div><!-- .elementskit-card END -->\n\n                \n                <div class=\"elementskit-card\">\n                    <div class=\"elementskit-card-header\" id=\"primaryHeading-4-771bc5a\">\n                        <a href=\"#collapse-cc1dd7a6a01e0dded506\" class=\"ekit-accordion--toggler elementskit-btn-link collapsed\" data-ekit-toggle=\"collapse\" data-target=\"#Collapse-cc1dd7a6a01e0dded506\" aria-expanded=\"false\" aria-controls=\"Collapse-cc1dd7a6a01e0dded506\">\n                            \n                            <span class=\"ekit-accordion-title\">Is the intranet secure?<\/span>\n\n                            \n                                <div class=\"ekit_accordion_icon_group\">\n                                    <div class=\"ekit_accordion_normal_icon\">\n                                        <!-- Normal Icon -->\n\t\t\t\t\t\t\t\t\t\t<i class=\"icon icon-down-arrow1\"><\/i>                                    <\/div>\n\n                                    <div class=\"ekit_accordion_active_icon\">\n                                        <!-- Active Icon -->\n\t\t\t\t\t\t\t\t\t\t<i class=\"icon icon-up-arrow\"><\/i>                                    <\/div>\n                                <\/div>\n\n                            \n                                                    <\/a>\n                    <\/div>\n\n                    <div id=\"Collapse-cc1dd7a6a01e0dded506\" class=\"collapse\" aria-labelledby=\"primaryHeading-4-771bc5a\" data-parent=\"#accordion-6a01e0dded506\">\n\n                        <div class=\"elementskit-card-body ekit-accordion--content\">\n                            <p>Intranet security depends on how permissions are configured and managed. A well-implemented intranet should be based on the principle of least privilege and access control to sensitive data. In environments such as Microsoft 365, additional login security is possible, for example, through multi-factor authentication.<\/p>                        <\/div>\n\n                    <\/div>\n\n                <\/div><!-- .elementskit-card END -->\n\n                \n                <div class=\"elementskit-card\">\n                    <div class=\"elementskit-card-header\" id=\"primaryHeading-5-771bc5a\">\n                        <a href=\"#collapse-0897ce66a01e0dded506\" class=\"ekit-accordion--toggler elementskit-btn-link collapsed\" data-ekit-toggle=\"collapse\" data-target=\"#Collapse-0897ce66a01e0dded506\" aria-expanded=\"false\" aria-controls=\"Collapse-0897ce66a01e0dded506\">\n                            \n                            <span class=\"ekit-accordion-title\">Who should be responsible for the company intranet?<\/span>\n\n                            \n                                <div class=\"ekit_accordion_icon_group\">\n                                    <div class=\"ekit_accordion_normal_icon\">\n                                        <!-- Normal Icon -->\n\t\t\t\t\t\t\t\t\t\t<i class=\"icon icon-down-arrow1\"><\/i>                                    <\/div>\n\n                                    <div class=\"ekit_accordion_active_icon\">\n                                        <!-- Active Icon -->\n\t\t\t\t\t\t\t\t\t\t<i class=\"icon icon-up-arrow\"><\/i>                                    <\/div>\n                                <\/div>\n\n                            \n                                                    <\/a>\n                    <\/div>\n\n                    <div id=\"Collapse-0897ce66a01e0dded506\" class=\"collapse\" aria-labelledby=\"primaryHeading-5-771bc5a\" data-parent=\"#accordion-6a01e0dded506\">\n\n                        <div class=\"elementskit-card-body ekit-accordion--content\">\n                            <p>An intranet shouldn&#039;t be solely an IT project. Its operation should be the responsibility of a specific person or team\u2014often administration, HR, or a management-appointed person. IT is responsible for the technical aspects, but content and information updates require a business owner.<\/p>                        <\/div>\n\n                    <\/div>\n\n                <\/div><!-- .elementskit-card END -->\n\n                                                        <script type=\"application\/ld+json\">{\n    \"@context\": \"https:\\\/\\\/schema.org\",\n    \"@type\": \"FAQPage\",\n    \"mainEntity\": [\n        {\n            \"@type\": \"Question\",\n            \"name\": \"Czym dok\\u0142adnie jest intranet w firmie?\",\n            \"acceptedAnswer\": {\n                \"@type\": \"Answer\",\n                \"text\": \"<p>Intranet w firmie to wewn\\u0119trzna platforma dost\\u0119pna tylko dla pracownik\\u00f3w, kt\\u00f3ra porz\\u0105dkuje komunikacj\\u0119, dokumenty i wiedz\\u0119 w jednym miejscu. Najcz\\u0119\\u015bciej dzia\\u0142a w przegl\\u0105darce i integruje si\\u0119 z narz\\u0119dziami takimi jak Microsoft 365. Jego celem jest zapewnienie \\u201ejednego \\u017ar\\u00f3d\\u0142a prawdy\\u201d dla procedur, og\\u0142osze\\u0144 i informacji organizacyjnych.<\\\/p>\"\n            }\n        },\n        {\n            \"@type\": \"Question\",\n            \"name\": \"Czy Microsoft Teams to to samo co intranet?\",\n            \"acceptedAnswer\": {\n                \"@type\": \"Answer\",\n                \"text\": \"<p>Nie. Teams to narz\\u0119dzie do bie\\u017c\\u0105cej komunikacji i wsp\\u00f3\\u0142pracy projektowej. Intranet pe\\u0142ni inn\\u0105 rol\\u0119 - porz\\u0105dkuje wiedz\\u0119, procedury i oficjalne informacje. 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IT odpowiada za stron\\u0119 techniczn\\u0105, ale tre\\u015bci i aktualno\\u015b\\u0107 informacji wymagaj\\u0105 biznesowego w\\u0142a\\u015bciciela.<\\\/p>\"\n            }\n        }\n    ]\n}<\/script>\n                                <\/div>\n    <\/div>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-803695f elementor-widget elementor-widget-text-editor\" data-id=\"803695f\" data-element_type=\"widget\" data-e-type=\"widget\" data-settings=\"{&quot;ekit_we_effect_on&quot;:&quot;none&quot;}\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p data-start=\"50\" data-end=\"250\">A company intranet isn&#039;t a trendy accessory or a &quot;pretty employee portal.&quot; It&#039;s a tool designed to organize knowledge, streamline communication, and shorten the time it takes to find information.<\/p><p data-start=\"252\" data-end=\"455\">It makes sense when the company grows, processes become more complex, and information chaos begins to cost the team real money and energy. It makes no sense when the problems lie in a lack of principles, not a lack of systems.<\/p><p data-start=\"457\" data-end=\"635\">One key point is that an intranet should stem from business needs, have a clearly defined purpose, and have an owner. Only then does it become a support for the organization, not just another IT project.<\/p><p data-start=\"637\" data-end=\"867\" data-is-last-node=\"\" data-is-only-node=\"\">If you&#039;re wondering whether an intranet is the right direction for your company, we can help you analyze it calmly \u2013 without pressure, but with concrete conclusions. If this topic applies to your company, please get in touch. We&#039;d be happy to help.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>","protected":false},"excerpt":{"rendered":"<p>Information in your company is everywhere\u2014in emails, in Teams, on hard drives, in employees&#039; heads. When you need to quickly find a procedure, a contract template, or a management decision, a little investigation begins. Sound familiar? It&#039;s at moments like these that the question arises whether a company intranet makes sense. Is it a real tool for streamlining work, or just a &quot;pretty portal,&quot; [\u2026]<\/p>","protected":false},"author":4,"featured_media":12105,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[32],"tags":[1101,1102,1103],"class_list":["post-12095","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-sieci","tag-intranet","tag-intranet-w-firmie","tag-prywatna-siec"],"_links":{"self":[{"href":"https:\/\/prosteit.pl\/en\/wp-json\/wp\/v2\/posts\/12095","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/prosteit.pl\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/prosteit.pl\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/prosteit.pl\/en\/wp-json\/wp\/v2\/users\/4"}],"replies":[{"embeddable":true,"href":"https:\/\/prosteit.pl\/en\/wp-json\/wp\/v2\/comments?post=12095"}],"version-history":[{"count":6,"href":"https:\/\/prosteit.pl\/en\/wp-json\/wp\/v2\/posts\/12095\/revisions"}],"predecessor-version":[{"id":12222,"href":"https:\/\/prosteit.pl\/en\/wp-json\/wp\/v2\/posts\/12095\/revisions\/12222"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/prosteit.pl\/en\/wp-json\/wp\/v2\/media\/12105"}],"wp:attachment":[{"href":"https:\/\/prosteit.pl\/en\/wp-json\/wp\/v2\/media?parent=12095"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/prosteit.pl\/en\/wp-json\/wp\/v2\/categories?post=12095"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/prosteit.pl\/en\/wp-json\/wp\/v2\/tags?post=12095"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}