{"id":10925,"date":"2025-11-13T13:46:07","date_gmt":"2025-11-13T12:46:07","guid":{"rendered":"https:\/\/prosteit.pl\/?p=10925"},"modified":"2025-11-13T14:38:30","modified_gmt":"2025-11-13T13:38:30","slug":"what-is-a-file-server","status":"publish","type":"post","link":"https:\/\/prosteit.pl\/en\/what-is-a-file-server\/","title":{"rendered":"What is a File Server? A Simple Explanation for Business Owners"},"content":{"rendered":"<div data-elementor-type=\"wp-post\" data-elementor-id=\"10925\" class=\"elementor elementor-10925\" data-elementor-post-type=\"post\">\n\t\t\t\t\t\t<section data-particle_enable=\"false\" data-particle-mobile-disabled=\"false\" class=\"elementor-section elementor-top-section elementor-element elementor-element-754a204 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"754a204\" data-element_type=\"section\" data-e-type=\"section\" data-settings=\"{&quot;ekit_has_onepagescroll_dot&quot;:&quot;yes&quot;}\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-181fa4f\" data-id=\"181fa4f\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-2fb5057d elementor-widget__width-initial elementor-widget elementor-widget-text-editor\" data-id=\"2fb5057d\" data-element_type=\"widget\" data-e-type=\"widget\" data-settings=\"{&quot;ekit_we_effect_on&quot;:&quot;none&quot;}\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p data-start=\"86\" data-end=\"392\">Do files in your company take on a life of their own? Some are on the accountant&#039;s computer, others on a USB drive on the desk, and still others in a mysterious folder called &quot;NOWE_NOWE_final2&quot;? This is a daily reality for many small and medium-sized businesses, where finding the right document can take longer than preparing it.<\/p><p data-start=\"394\" data-end=\"609\">But there&#039;s another way. You can have one, shared, and organized place from which every employee can retrieve the data they need\u2014no email clutter and no risk of files disappearing along with a damaged laptop.<\/p><p data-start=\"611\" data-end=\"883\" data-is-last-node=\"\" data-is-only-node=\"\">That&#039;s exactly what it&#039;s for <strong data-start=\"630\" data-end=\"647\">file server<\/strong>In this article, I&#039;ll explain in simple terms what it is, how it works, and what options are available to you\u2014from traditional enterprise solutions to the Microsoft 365 cloud. This will help you easily decide what&#039;s best for your business.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-539218a elementor-widget elementor-widget-image\" data-id=\"539218a\" data-element_type=\"widget\" data-e-type=\"widget\" data-settings=\"{&quot;ekit_we_effect_on&quot;:&quot;none&quot;}\" data-widget_type=\"image.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<img fetchpriority=\"high\" decoding=\"async\" width=\"1536\" height=\"1024\" src=\"https:\/\/prosteit.pl\/wp-content\/uploads\/2025\/11\/serwer-plikow-co-to-jest.webp\" class=\"attachment-full size-full wp-image-10936\" alt=\"File server what is it\" srcset=\"https:\/\/prosteit.pl\/wp-content\/uploads\/2025\/11\/serwer-plikow-co-to-jest.webp 1536w, https:\/\/prosteit.pl\/wp-content\/uploads\/2025\/11\/serwer-plikow-co-to-jest-300x200.webp 300w, https:\/\/prosteit.pl\/wp-content\/uploads\/2025\/11\/serwer-plikow-co-to-jest-1024x683.webp 1024w, https:\/\/prosteit.pl\/wp-content\/uploads\/2025\/11\/serwer-plikow-co-to-jest-768x512.webp 768w, https:\/\/prosteit.pl\/wp-content\/uploads\/2025\/11\/serwer-plikow-co-to-jest-18x12.webp 18w\" sizes=\"(max-width: 1536px) 100vw, 1536px\" \/>\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-020273b elementor-widget-divider--view-line elementor-widget elementor-widget-divider\" data-id=\"020273b\" data-element_type=\"widget\" data-e-type=\"widget\" data-settings=\"{&quot;ekit_we_effect_on&quot;:&quot;none&quot;}\" data-widget_type=\"divider.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<div class=\"elementor-divider\">\n\t\t\t<span class=\"elementor-divider-separator\">\n\t\t\t\t\t\t<\/span>\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section data-particle_enable=\"false\" data-particle-mobile-disabled=\"false\" class=\"elementor-section elementor-top-section elementor-element elementor-element-f285af3 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"f285af3\" data-element_type=\"section\" data-e-type=\"section\" data-settings=\"{&quot;ekit_has_onepagescroll_dot&quot;:&quot;yes&quot;}\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-6899064\" data-id=\"6899064\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-fe5a61f elementor-widget__width-initial elementor-widget elementor-widget-text-editor\" data-id=\"fe5a61f\" data-element_type=\"widget\" data-e-type=\"widget\" id=\"porzadek-w-firmie-pliki-firmowe\" data-settings=\"{&quot;ekit_we_effect_on&quot;:&quot;none&quot;}\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h2 data-start=\"0\" data-end=\"62\">Why do you need shared file storage in your company?<\/h2><p data-start=\"64\" data-end=\"436\">Before we get into the technical details, it&#039;s worth taking a look at the everyday reality that almost every company is familiar with. Files can scatter across the organization like a puzzle without a box. Some end up on employee computers, some on private cloud drives, and the rest circulate in emails. As a result, everyone has &quot;some version&quot; of the document, but no one is sure which is the current one.<\/p><p data-start=\"438\" data-end=\"544\">This chaos isn&#039;t just a minor inconvenience. Over time, it affects several key areas:<\/p><ul data-start=\"546\" data-end=\"1288\"><li data-start=\"546\" data-end=\"729\"><p data-start=\"548\" data-end=\"729\"><strong data-start=\"548\" data-end=\"565\">\u2022 Waste of time.<\/strong> Employees spend several minutes searching for files, asking others, requesting documents, and sometimes creating them from scratch. These decisions are delayed by hours or days.<\/p><\/li><li data-start=\"730\" data-end=\"888\"><p data-start=\"732\" data-end=\"888\"><strong data-start=\"732\" data-end=\"763\">\u2022 No access control.<\/strong> Confidential data is circulating between computers, and the company loses control over it. It&#039;s difficult to determine who has permission to see something and who doesn&#039;t.<\/p><\/li><li data-start=\"889\" data-end=\"1069\"><p data-start=\"891\" data-end=\"1069\"><strong data-start=\"891\" data-end=\"916\">\u2022 Risk of file loss.<\/strong> A laptop crash or device theft can mean months of lost work. When data is scattered, effective backups are simply harder to come by.<\/p><\/li><li data-start=\"1070\" data-end=\"1288\"><p data-start=\"1072\" data-end=\"1288\"><strong data-start=\"1072\" data-end=\"1104\">\u2022 Problems with remote work.<\/strong> Accessing documents solely from the office is a scenario that no longer makes sense in 2025. Without a central location, every employee&#039;s trip or illness turns into a file chase.<\/p><\/li><\/ul><p data-start=\"1290\" data-end=\"1604\">A shared file space solves all these challenges simultaneously. It works like an organized library \u2013 you know where to look, who has access, and everyone works on the same version of the document. This is the foundation for efficient teamwork, regardless of whether the company employs five or fifty people.<\/p><p data-start=\"1606\" data-end=\"1785\" data-is-last-node=\"\" data-is-only-node=\"\">If your company has a similar situation, we can help you analyze your current data structure and propose a simple, secure solution that will truly improve your workflow.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-4f96e5c elementor-widget elementor-widget-image\" data-id=\"4f96e5c\" data-element_type=\"widget\" data-e-type=\"widget\" data-settings=\"{&quot;ekit_we_effect_on&quot;:&quot;none&quot;}\" data-widget_type=\"image.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<img decoding=\"async\" width=\"1536\" height=\"1024\" src=\"https:\/\/prosteit.pl\/wp-content\/uploads\/2025\/11\/chaos-w-zarzadzaniu-plikami.webp\" class=\"attachment-full size-full wp-image-10928\" alt=\"File server, file management. Chaos in file management in the company, IT services for companies in Warsaw\" srcset=\"https:\/\/prosteit.pl\/wp-content\/uploads\/2025\/11\/chaos-w-zarzadzaniu-plikami.webp 1536w, https:\/\/prosteit.pl\/wp-content\/uploads\/2025\/11\/chaos-w-zarzadzaniu-plikami-300x200.webp 300w, https:\/\/prosteit.pl\/wp-content\/uploads\/2025\/11\/chaos-w-zarzadzaniu-plikami-1024x683.webp 1024w, https:\/\/prosteit.pl\/wp-content\/uploads\/2025\/11\/chaos-w-zarzadzaniu-plikami-768x512.webp 768w, https:\/\/prosteit.pl\/wp-content\/uploads\/2025\/11\/chaos-w-zarzadzaniu-plikami-18x12.webp 18w\" sizes=\"(max-width: 1536px) 100vw, 1536px\" \/>\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-5d567ea elementor-widget__width-initial elementor-widget elementor-widget-text-editor\" data-id=\"5d567ea\" data-element_type=\"widget\" data-e-type=\"widget\" id=\"czym-jest-serwer-plikow\" data-settings=\"{&quot;ekit_we_effect_on&quot;:&quot;none&quot;}\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h2 data-start=\"0\" data-end=\"47\">What is a file server in simple words?<\/h2><p data-start=\"49\" data-end=\"366\">Simply put, a file server is a place where your company stores all its important documents\u2014organized, secure, and accessible to authorized users. It&#039;s not a &quot;magic box,&quot; but a computer or special device whose sole purpose is to share files with employees.<\/p><p data-start=\"368\" data-end=\"741\">You can think of it as <strong data-start=\"394\" data-end=\"424\">company data storage<\/strong>Instead of keeping documents in desk drawers (i.e., on individual laptops), you store them in one central location. Employees see them just as they would files on their own hard drives \u2013 except that access depends on established permissions, and all changes are saved in a single, shared file.<\/p><p data-start=\"743\" data-end=\"797\">A file server consists of several key elements:<\/p><ul data-start=\"799\" data-end=\"1226\"><li data-start=\"799\" data-end=\"943\"><p data-start=\"801\" data-end=\"943\"><strong data-start=\"801\" data-end=\"820\">\u2022 Data storage<\/strong> \u2013 e.g. several disks connected in a so-called array, which protects the company against data loss in the event of a failure of one of them.<\/p><\/li><li data-start=\"944\" data-end=\"1098\"><p data-start=\"946\" data-end=\"1098\"><strong data-start=\"946\" data-end=\"970\">\u2022 Operating system<\/strong> \u2013 it manages access, user accounts and folder sharing (e.g. Windows Server, Linux, Synology DSM, TrueNAS).<\/p><\/li><li data-start=\"1099\" data-end=\"1226\"><p data-start=\"1101\" data-end=\"1226\"><strong data-start=\"1101\" data-end=\"1130\">\u2022 Sharing mechanisms<\/strong> \u2013 that is, the way employees log in and see company directories on their computers.<\/p><\/li><\/ul><p data-start=\"1228\" data-end=\"1519\">From the user&#039;s perspective, everything looks very simple. After starting the computer, Windows Explorer displays an additional &quot;network drive,&quot; usually designated with a letter, e.g. <strong data-start=\"1394\" data-end=\"1400\">WITH:<\/strong>Once you enter it, it works with files just like it does on a local disk \u2013 opening documents, saving them, and creating folders.<\/p><p data-start=\"1521\" data-end=\"1547\">The difference is that:<\/p><ul data-start=\"1549\" data-end=\"1729\"><li data-start=\"1549\" data-end=\"1596\"><p data-start=\"1551\" data-end=\"1596\"><span style=\"font-weight: 600;\">\u2022\u00a0<\/span>files do not get lost when the laptop is damaged,<\/p><\/li><li data-start=\"1597\" data-end=\"1653\"><p data-start=\"1599\" data-end=\"1653\"><span style=\"font-weight: 600;\">\u2022\u00a0<\/span>all employees have access to current data,<\/p><\/li><li data-start=\"1654\" data-end=\"1729\"><p data-start=\"1656\" data-end=\"1729\"><span style=\"font-weight: 600;\">\u2022\u00a0<\/span>the administrator or IT support can control who sees which folders.<\/p><\/li><\/ul><p data-start=\"1731\" data-end=\"1962\" data-is-last-node=\"\" data-is-only-node=\"\">That&#039;s why a file server is the foundation of teamwork in many companies\u2014it ensures order, security, and consistency. If you don&#039;t have such a central location in your company, you&#039;ll quickly feel the difference once you have one.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-f410d94 elementor-widget elementor-widget-image\" data-id=\"f410d94\" data-element_type=\"widget\" data-e-type=\"widget\" data-settings=\"{&quot;ekit_we_effect_on&quot;:&quot;none&quot;}\" data-widget_type=\"image.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<img decoding=\"async\" width=\"1536\" height=\"1024\" src=\"https:\/\/prosteit.pl\/wp-content\/uploads\/2025\/11\/magiczna-skrzynka-serwer-plikow.webp\" class=\"attachment-full size-full wp-image-10929\" alt=\"What is a file server in simple terms? IT services for businesses, server hosting.\" srcset=\"https:\/\/prosteit.pl\/wp-content\/uploads\/2025\/11\/magiczna-skrzynka-serwer-plikow.webp 1536w, https:\/\/prosteit.pl\/wp-content\/uploads\/2025\/11\/magiczna-skrzynka-serwer-plikow-300x200.webp 300w, https:\/\/prosteit.pl\/wp-content\/uploads\/2025\/11\/magiczna-skrzynka-serwer-plikow-1024x683.webp 1024w, https:\/\/prosteit.pl\/wp-content\/uploads\/2025\/11\/magiczna-skrzynka-serwer-plikow-768x512.webp 768w, https:\/\/prosteit.pl\/wp-content\/uploads\/2025\/11\/magiczna-skrzynka-serwer-plikow-18x12.webp 18w\" sizes=\"(max-width: 1536px) 100vw, 1536px\" \/>\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-9a8feb9 elementor-widget__width-initial elementor-widget elementor-widget-text-editor\" data-id=\"9a8feb9\" data-element_type=\"widget\" data-e-type=\"widget\" id=\"jak-dziala-serwer-plikow\" data-settings=\"{&quot;ekit_we_effect_on&quot;:&quot;none&quot;}\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h2 data-start=\"0\" data-end=\"50\">How does a file server share data with employees?<\/h2><p data-start=\"52\" data-end=\"375\">From a user&#039;s perspective, everything looks simple: an additional drive appears on your computer with a letter, such as &quot;Z:&quot; or &quot;Shared.&quot; You click, see your department folders, and work with files as if they were your own drive. What happens &quot;underneath&quot; is a bit more complex, but still easy to explain.<\/p><p data-start=\"377\" data-end=\"820\">The file server makes data available via the so-called <strong data-start=\"420\" data-end=\"440\">network shares<\/strong> These are folders that the administrator designates as accessible on the company network. This allows any employee with appropriate permissions to see them on their computer, regardless of where the data is physically located. The connection runs in the background, so the user doesn&#039;t need to configure anything or remember passwords (in companies with domain logins, everything happens automatically).<\/p><p data-start=\"822\" data-end=\"1181\">They play a key role <strong data-start=\"846\" data-end=\"861\">right<\/strong>Thanks to them, the accounting department can see its own documents, but not HR or management files. Permissions determine who can open a given folder, change files, or delete documents. For a company, this is a huge advantage over storing files on individual computers \u2013 it&#039;s easier to maintain order and security.<\/p><p data-start=\"1183\" data-end=\"1228\">In practice, sharing looks like this:<\/p><ul data-start=\"1230\" data-end=\"1713\"><li data-start=\"1230\" data-end=\"1366\"><p data-start=\"1232\" data-end=\"1366\"><strong data-start=\"1232\" data-end=\"1279\">\u2022 The employee logs in to the company computer<\/strong> \u2013 the system recognizes his account and grants access to the appropriate server folders.<\/p><\/li><li data-start=\"1367\" data-end=\"1471\"><p data-start=\"1369\" data-end=\"1471\"><strong data-start=\"1369\" data-end=\"1419\">\u2022 The system automatically connects network shares<\/strong>, displaying them as consecutive drives or directories.<\/p><\/li><li data-start=\"1472\" data-end=\"1605\"><p data-start=\"1474\" data-end=\"1605\"><strong data-start=\"1474\" data-end=\"1504\">\u2022 The work is done &quot;live&quot;<\/strong> \u2013 each record is sent to the server, so other employees immediately see the current version of the document.<\/p><\/li><li data-start=\"1606\" data-end=\"1713\"><p data-start=\"1608\" data-end=\"1713\"><strong data-start=\"1608\" data-end=\"1636\">\u2022 Permissions protect your data<\/strong>, especially confidential information, financial reports or employee documents.<\/p><\/li><\/ul><p data-start=\"1715\" data-end=\"2078\">What about working outside the office? This is where secure mechanisms like <strong data-start=\"1791\" data-end=\"1798\"><a href=\"https:\/\/prosteit.pl\/en\/vpn-for-business-comparison-security\/\">VPN<\/a><\/strong>This is an encrypted connection that allows an employee to access server resources as if they were on the company network. It&#039;s worth emphasizing that this is the only reasonable method \u2013 opening a file server directly to the internet is risky and has been a major source of hacking for years.<\/p><p data-start=\"2080\" data-end=\"2296\">It&#039;s also worth remembering that a file server alone doesn&#039;t protect against data loss\u2014regular backups are necessary. However, having all your files in one place makes it much easier to perform an effective backup.<\/p><p data-start=\"2298\" data-end=\"2520\" data-is-last-node=\"\" data-is-only-node=\"\">This combination of simplicity and control makes teamwork smooth and predictable. That&#039;s why a file server is so effective for companies looking to organize their data and avoid organizational clutter.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-d489e0d elementor-widget elementor-widget-image\" data-id=\"d489e0d\" data-element_type=\"widget\" data-e-type=\"widget\" data-settings=\"{&quot;ekit_we_effect_on&quot;:&quot;none&quot;}\" data-widget_type=\"image.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<img loading=\"lazy\" decoding=\"async\" width=\"1360\" height=\"1112\" src=\"https:\/\/prosteit.pl\/wp-content\/uploads\/2025\/11\/jak-serwer-plikow-udostepnia-dane.webp\" class=\"attachment-full size-full wp-image-10930\" alt=\"How does a file server share data with employees? Simple IT support for companies\" srcset=\"https:\/\/prosteit.pl\/wp-content\/uploads\/2025\/11\/jak-serwer-plikow-udostepnia-dane.webp 1360w, https:\/\/prosteit.pl\/wp-content\/uploads\/2025\/11\/jak-serwer-plikow-udostepnia-dane-300x245.webp 300w, https:\/\/prosteit.pl\/wp-content\/uploads\/2025\/11\/jak-serwer-plikow-udostepnia-dane-1024x837.webp 1024w, https:\/\/prosteit.pl\/wp-content\/uploads\/2025\/11\/jak-serwer-plikow-udostepnia-dane-768x628.webp 768w, https:\/\/prosteit.pl\/wp-content\/uploads\/2025\/11\/jak-serwer-plikow-udostepnia-dane-15x12.webp 15w\" sizes=\"(max-width: 1360px) 100vw, 1360px\" \/>\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-862f106 elementor-widget__width-initial elementor-widget elementor-widget-text-editor\" data-id=\"862f106\" data-element_type=\"widget\" data-e-type=\"widget\" id=\"rodzaje-serwerow-plikow-dla-firm\" data-settings=\"{&quot;ekit_we_effect_on&quot;:&quot;none&quot;}\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h2 data-start=\"0\" data-end=\"35\">Types of file servers for SMEs<\/h2><p data-start=\"37\" data-end=\"388\">Choosing a file server doesn&#039;t have to be complicated, but it&#039;s good to know your options. Each solution works slightly differently and is suitable for different situations. Below, you&#039;ll find the most popular file server types most often chosen by SMBs\u2014from traditional server systems, through NAS devices, to open-source solutions.<\/p><h3 data-start=\"526\" data-end=\"562\">File server on Windows Server<\/h3><p data-start=\"564\" data-end=\"872\">This is the most popular option for small and medium-sized businesses. Windows Server is developed by Microsoft and integrates seamlessly with office computers. Employees log in with a single company account, are automatically connected to network drives, and the administrator can conveniently manage permissions.<\/p><p data-start=\"874\" data-end=\"1196\"><a href=\"https:\/\/learn.microsoft.com\/pl-pl\/windows-server\/get-started\/overview\" target=\"_blank\" rel=\"noopener\">Windows Server<\/a> It also works well with Microsoft 365, which is a big advantage if your company is combining a traditional file server with the cloud. With this configuration, <strong data-start=\"1030\" data-end=\"1055\"><a href=\"https:\/\/prosteit.pl\/en\/it-services\/outsourcing-it\/constant-it-support\/\">IT support<\/a><\/strong> companies can easily automate many processes, such as creating new user accounts or granting access to departmental folders.<\/p><p data-start=\"1198\" data-end=\"1341\">The solution is stable, predictable and supported by the manufacturer \u2013 this is especially important for companies that do not want to risk experimenting.<\/p><h3 data-start=\"1348\" data-end=\"1396\">Linux-based file server (open source)<\/h3><p data-start=\"1398\" data-end=\"1695\">This is a very flexible solution for companies with more advanced needs or those working with an IT partner who is well-versed in Linux environments. The most popular tool is Samba, software that allows file sharing over a network in a way that is compatible with Windows computers.<\/p><p data-start=\"1697\" data-end=\"2001\">The advantage is the lack of system licensing costs and the vast ability to customize the environment. The disadvantage is greater technical requirements. In companies without an internal IT department, maintaining such a server may be more difficult, although with the right tools <strong data-start=\"1927\" data-end=\"1955\">IT services<\/strong> this becomes a completely viable and stable option.<\/p><h3 data-start=\"2008\" data-end=\"2042\">NAS servers \u2013 Synology and QNAP<\/h3><p data-start=\"2044\" data-end=\"2277\">US (<a href=\"https:\/\/pl.wikipedia.org\/wiki\/Network-attached_storage\" target=\"_blank\" rel=\"noopener\">Network Attached Storage<\/a>) are small, energy-efficient devices that often look like a small box with a few drives inside. They&#039;re ideal for companies that want a simple, modern, and relatively inexpensive file server.<\/p><p data-start=\"2279\" data-end=\"2317\">Why is NAS so popular in SMEs?<\/p><ul data-start=\"2319\" data-end=\"2527\"><li data-start=\"2319\" data-end=\"2417\"><p data-start=\"2321\" data-end=\"2417\"><span style=\"font-weight: 600;\">\u2022\u00a0<\/span>has a simple interface that allows you to configure file access without extensive technical knowledge,<\/p><\/li><li data-start=\"2418\" data-end=\"2440\"><p data-start=\"2420\" data-end=\"2440\"><span style=\"font-weight: 600;\">\u2022\u00a0<\/span>consumes little electricity,<\/p><\/li><li data-start=\"2441\" data-end=\"2527\"><p data-start=\"2443\" data-end=\"2527\"><span style=\"font-weight: 600;\">\u2022\u00a0<\/span>has ready-made applications for backup, file sharing and basic synchronization.<\/p><\/li><\/ul><p data-start=\"2529\" data-end=\"2767\"><a href=\"https:\/\/www.synology.com\/pl-pl\" target=\"_blank\" rel=\"noopener\">Synology<\/a> and <a href=\"https:\/\/www.qnap.com\/pl-pl\/about-qnap\" target=\"_blank\" rel=\"noopener\">QNAP<\/a> They also offer additional features, from simple backups to a multimedia server and even basic monitoring systems. This is a great option for small-scale businesses, especially where cost-effectiveness and convenience are key.<\/p><h3 data-start=\"2774\" data-end=\"2817\">TrueNAS and other open source solutions<\/h3><p data-start=\"2819\" data-end=\"3103\">TrueNAS is a more advanced platform, often chosen by companies requiring extensive configuration options and high reliability. The system is open source, meaning you don&#039;t pay for licenses while still getting a robust data storage solution.<\/p><p data-start=\"3105\" data-end=\"3143\">It is most often chosen by companies that:<\/p><ul data-start=\"3145\" data-end=\"3321\"><li data-start=\"3145\" data-end=\"3194\"><p data-start=\"3147\" data-end=\"3194\"><span style=\"font-weight: 600;\">\u2022\u00a0<\/span>have unusual space requirements,<\/p><\/li><li data-start=\"3195\" data-end=\"3238\"><p data-start=\"3197\" data-end=\"3238\"><span style=\"font-weight: 600;\">\u2022\u00a0<\/span>they use virtualization solutions,<\/p><\/li><li data-start=\"3239\" data-end=\"3321\"><p data-start=\"3241\" data-end=\"3321\"><span style=\"font-weight: 600;\">\u2022\u00a0<\/span>have more technical knowledge or work with a specialized IT provider.<\/p><\/li><\/ul><p data-start=\"3323\" data-end=\"3500\">TrueNAS is a great &quot;engine&quot; for large and powerful file servers, although for smaller companies, Windows Server or NAS are usually a better choice, as they are easier to use.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-d1ae8a6 premium-table-dir-ltr elementor-widget elementor-widget-premium-tables-addon\" data-id=\"d1ae8a6\" data-element_type=\"widget\" data-e-type=\"widget\" data-settings=\"{&quot;premium_table_responsive&quot;:&quot;yes&quot;,&quot;ekit_we_effect_on&quot;:&quot;none&quot;}\" data-widget_type=\"premium-tables-addon.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\r\n\t\t<div class=\"premium-table-wrap premium-table-responsive\">\r\n\t\t\t\r\n\t\t\t<table class=\"premium-table\" data-settings=\"{&quot;sort&quot;:false,&quot;usNumbers&quot;:false,&quot;sortMob&quot;:false,&quot;search&quot;:false,&quot;records&quot;:false,&quot;dataType&quot;:&quot;custom&quot;,&quot;csvFile&quot;:null,&quot;firstRow&quot;:null,&quot;separator&quot;:null,&quot;pagination&quot;:&quot;&quot;,&quot;rows&quot;:0}\" >\r\n\r\n\t\t\t\r\n\t\t<thead class=\"premium-table-head\">\r\n\r\n\t\t\t<tr class=\"premium-table-row\">\r\n\r\n\t\t\t\t<th class=\"premium-table-cell elementor-repeater-item-c9e71dc\"><span class=\"premium-table-text\">Solution<\/span><\/th><th class=\"premium-table-cell elementor-repeater-item-3f65de2\"><span class=\"premium-table-text\">Advantages<\/span><\/th><th class=\"premium-table-cell elementor-repeater-item-4aa3d17\"><span class=\"premium-table-text\">Limitations<\/span><\/th><th class=\"premium-table-cell elementor-repeater-item-8220d24\"><span class=\"premium-table-text\">For whom?<\/span><\/th>\r\n\t\t\t<\/tr>\r\n\r\n\t\t<\/thead>\r\n\r\n\t\t\t\t<tbody class=\"premium-table-body\">\r\n\t\t\t\t\t\t<tr class=\"premium-table-row elementor-repeater-item-131cd39\"><td class=\"premium-table-cell elementor-repeater-item-2881fd9\"><span class=\"premium-table-text\">Windows Server<\/span><\/td><td class=\"premium-table-cell elementor-repeater-item-46f0c9f\"><span class=\"premium-table-text\">stability, integration with Microsoft 365, easy management<\/span><\/td><td class=\"premium-table-cell elementor-repeater-item-c9f2047\"><span class=\"premium-table-text\">licenses can increase the cost<\/span><\/td><td class=\"premium-table-cell elementor-repeater-item-e8122c4\"><span class=\"premium-table-text\">companies of 10+ people, offices with multiple departments<\/span><\/td><\/tr><tr class=\"premium-table-row elementor-repeater-item-57f5736\"><td class=\"premium-table-cell elementor-repeater-item-e4414cf\"><span class=\"premium-table-text\">Linux (Samba)<\/span><\/td><td class=\"premium-table-cell elementor-repeater-item-a85d6f8\"><span class=\"premium-table-text\">no license costs, high flexibility<\/span><\/td><td class=\"premium-table-cell elementor-repeater-item-68bd9fb\"><span class=\"premium-table-text\">requires technical knowledge<\/span><\/td><td class=\"premium-table-cell elementor-repeater-item-a7bd225\"><span class=\"premium-table-text\">companies with IT support or administrators<\/span><\/td><\/tr><tr class=\"premium-table-row elementor-repeater-item-d703ca2\"><td class=\"premium-table-cell elementor-repeater-item-2faec3a\"><span class=\"premium-table-text\">Synology \/ QNAP (NAS)<\/span><\/td><td class=\"premium-table-cell elementor-repeater-item-45a0a97\"><span class=\"premium-table-text\">low costs, simplicity, ready-made applications<\/span><\/td><td class=\"premium-table-cell elementor-repeater-item-57f3c87\"><span class=\"premium-table-text\">limited scalability<\/span><\/td><td class=\"premium-table-cell elementor-repeater-item-b481554\"><span class=\"premium-table-text\">small and medium-sized companies, offices for up to 20\u201330 people<\/span><\/td><\/tr><tr class=\"premium-table-row elementor-repeater-item-c12f444\"><td class=\"premium-table-cell elementor-repeater-item-c5bbad6\"><span class=\"premium-table-text\">TrueNAS<\/span><\/td><td class=\"premium-table-cell elementor-repeater-item-b85ce77\"><span class=\"premium-table-text\">high capabilities and performance, open source<\/span><\/td><td class=\"premium-table-cell elementor-repeater-item-be84138\"><span class=\"premium-table-text\">requires configuration and experience<\/span><\/td><td class=\"premium-table-cell elementor-repeater-item-c316f18\"><span class=\"premium-table-text\">companies requiring large spaces and reliability<\/span><\/td>\t\t\t<\/tr>\r\n\t\t<\/tbody>\r\n\r\n\t\t\r\n\t\t\t<\/table>\r\n\t\t<\/div>\r\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-ab5b83e elementor-widget__width-initial elementor-widget elementor-widget-text-editor\" data-id=\"ab5b83e\" data-element_type=\"widget\" data-e-type=\"widget\" data-settings=\"{&quot;ekit_we_effect_on&quot;:&quot;none&quot;}\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p data-start=\"4243\" data-end=\"4519\">Each of these solutions can work well if it&#039;s well-suited to your company. Therefore, when making your selection, it&#039;s important to consider the scale of your business, how your team works, your budget, and whether your company uses an external service provider. <strong data-start=\"4464\" data-end=\"4490\">IT support<\/strong>, whether everything is in place.<\/p><p data-start=\"4521\" data-end=\"4660\" data-is-last-node=\"\" data-is-only-node=\"\">If you wish, we can help you compare these options and identify a solution that is simple, safe, and appropriate to your needs.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-44a7286 elementor-widget elementor-widget-image\" data-id=\"44a7286\" data-element_type=\"widget\" data-e-type=\"widget\" data-settings=\"{&quot;ekit_we_effect_on&quot;:&quot;none&quot;}\" data-widget_type=\"image.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<img loading=\"lazy\" decoding=\"async\" width=\"1920\" height=\"1281\" src=\"https:\/\/prosteit.pl\/wp-content\/uploads\/2025\/11\/opieka-informatyczna-firm-warszawa.webp\" class=\"attachment-full size-full wp-image-10935\" alt=\"\" srcset=\"https:\/\/prosteit.pl\/wp-content\/uploads\/2025\/11\/opieka-informatyczna-firm-warszawa.webp 1920w, https:\/\/prosteit.pl\/wp-content\/uploads\/2025\/11\/opieka-informatyczna-firm-warszawa-300x200.webp 300w, https:\/\/prosteit.pl\/wp-content\/uploads\/2025\/11\/opieka-informatyczna-firm-warszawa-1024x683.webp 1024w, https:\/\/prosteit.pl\/wp-content\/uploads\/2025\/11\/opieka-informatyczna-firm-warszawa-768x512.webp 768w, https:\/\/prosteit.pl\/wp-content\/uploads\/2025\/11\/opieka-informatyczna-firm-warszawa-1536x1025.webp 1536w, https:\/\/prosteit.pl\/wp-content\/uploads\/2025\/11\/opieka-informatyczna-firm-warszawa-18x12.webp 18w\" sizes=\"(max-width: 1920px) 100vw, 1920px\" \/>\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-ae2bc79 elementor-widget__width-initial elementor-widget elementor-widget-text-editor\" data-id=\"ae2bc79\" data-element_type=\"widget\" data-e-type=\"widget\" id=\"serwer-plikow-czy-chmura\" data-settings=\"{&quot;ekit_we_effect_on&quot;:&quot;none&quot;}\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h2 data-start=\"0\" data-end=\"76\">File Server or Cloud? OneDrive, SharePoint, and Open Source Alternatives<\/h2><p data-start=\"78\" data-end=\"430\">When you start organizing your company&#039;s data, the question quickly arises: should you stick with a traditional file server in the office or move everything to the cloud, such as Microsoft 365 (OneDrive and SharePoint)? Then there are open-source solutions like Nextcloud and OwnCloud. To make a sound decision, it&#039;s important to clearly distinguish between these models.<\/p><h3 data-start=\"437\" data-end=\"492\">File server in the office \u2013 what does this mean in practice?<\/h3><p data-start=\"494\" data-end=\"733\">A classic file server physically resides within your company: in a server room, IT closet, or simply in a dedicated room. Data is stored on drives within this device, and employees connect to it via the company network.<\/p><p data-start=\"735\" data-end=\"775\">The most important features of this solution:<\/p><ul data-start=\"777\" data-end=\"1300\"><li data-start=\"777\" data-end=\"851\"><p data-start=\"779\" data-end=\"851\"><strong data-start=\"779\" data-end=\"801\">\u2022 The data is in place<\/strong> \u2013 physically in your office, under your control.<\/p><\/li><li data-start=\"852\" data-end=\"987\"><p data-start=\"854\" data-end=\"987\"><strong data-start=\"854\" data-end=\"881\">\u2022 Access in the local network<\/strong> \u2013 in the office, work is fast and stable, especially with large files (e.g. graphic designs, CAD).<\/p><\/li><li data-start=\"988\" data-end=\"1149\"><p data-start=\"990\" data-end=\"1149\"><strong data-start=\"990\" data-end=\"1017\">\u2022 Remote access via VPN<\/strong> \u2013 outside the office, an additional, secure solution (VPN) is needed, without which the server should not be exposed to the Internet.<\/p><\/li><li data-start=\"1150\" data-end=\"1300\"><p data-start=\"1152\" data-end=\"1300\"><strong data-start=\"1152\" data-end=\"1198\">\u2022 More responsibility on your side<\/strong> \u2013 you (or the IT company serving you) take care of the equipment, updates, security and backups.<\/p><\/li><\/ul><p data-start=\"1302\" data-end=\"1422\">This works well where most of the work is done on-site and the company has well-organized IT support.<\/p><h3 data-start=\"1429\" data-end=\"1478\">Microsoft 365 Cloud \u2013 OneDrive and SharePoint<\/h3><p data-start=\"1480\" data-end=\"1656\">In the cloud model, data isn&#039;t stored in your office, but in Microsoft data centers. Instead of your own file server, you use services available online.<\/p><p data-start=\"1658\" data-end=\"1696\">For companies, two services are most important:<\/p><ul data-start=\"1698\" data-end=\"2056\"><li data-start=\"1698\" data-end=\"1869\"><p data-start=\"1700\" data-end=\"1869\"><strong data-start=\"1700\" data-end=\"1712\">\u2022 OneDrive<\/strong> \u2013 simply put, it&#039;s a user&#039;s &quot;private drive&quot; in the cloud. Each employee has their own space where they can store work documents and share them with others.<\/p><\/li><li data-start=\"1870\" data-end=\"2056\"><p data-start=\"1872\" data-end=\"2056\"><strong data-start=\"1872\" data-end=\"1886\">\u2022 SharePoint<\/strong> \u2013 This is a place for team and company files. This is where folder structures for departments, projects, and the entire organization are built; it&#039;s more of a successor to the company file server.<\/p><\/li><\/ul><p data-start=\"2058\" data-end=\"2099\">Key features of the Microsoft 365 cloud:<\/p><ul data-start=\"2101\" data-end=\"2713\"><li data-start=\"2101\" data-end=\"2265\"><p data-start=\"2103\" data-end=\"2265\"><strong data-start=\"2103\" data-end=\"2133\">\u2022 Access from anywhere<\/strong> \u2013 all you need is an internet connection and logging in to your Microsoft 365 account, regardless of whether the employee is in the office, at home or at a client\u2019s.<\/p><\/li><li data-start=\"2266\" data-end=\"2400\"><p data-start=\"2268\" data-end=\"2400\"><strong data-start=\"2268\" data-end=\"2289\">\u2022 Simultaneous work<\/strong> \u2013 several people can edit the same Word or Excel document at the same time and see each other&#039;s changes.<\/p><\/li><li data-start=\"2401\" data-end=\"2533\"><p data-start=\"2403\" data-end=\"2533\"><strong data-start=\"2403\" data-end=\"2435\">\u2022 Versioning and recovery<\/strong> \u2013 the system stores previous versions of documents, so it is easy to go back a few steps.<\/p><\/li><li data-start=\"2534\" data-end=\"2713\"><p data-start=\"2536\" data-end=\"2713\"><strong data-start=\"2536\" data-end=\"2590\">\u2022 Security and updates provided by Microsoft<\/strong> \u2013 you don&#039;t have to buy your own server or maintain its software; the provider maintains key infrastructure elements.<\/p><\/li><\/ul><p data-start=\"2715\" data-end=\"2863\">The cloud is particularly well-suited to companies working remotely or in a hybrid environment that want to reduce hardware investments and gain flexibility.<\/p><h3 data-start=\"2870\" data-end=\"2931\">Nextcloud and OwnCloud \u2013 your own cloud on your terms<\/h3><p data-start=\"2933\" data-end=\"3159\">Nextcloud and OwnCloud are open source solutions that allow you to build something very similar to OneDrive\/SharePoint, but on your own server (either in-house or in a rented data center). This can be considered &quot;your own cloud.&quot;<\/p><p data-start=\"3161\" data-end=\"3183\">What they offer in practice:<\/p><ul data-start=\"3185\" data-end=\"3423\"><li data-start=\"3185\" data-end=\"3266\"><p data-start=\"3187\" data-end=\"3266\"><span style=\"font-weight: 600;\">\u2022\u00a0<\/span>the ability to share files via browsers and applications on your computer,<\/p><\/li><li data-start=\"3267\" data-end=\"3339\"><p data-start=\"3269\" data-end=\"3339\"><span style=\"font-weight: 600;\">\u2022\u00a0<\/span>mobile applications, document preview, integration with other services,<\/p><\/li><li data-start=\"3340\" data-end=\"3423\"><p data-start=\"3342\" data-end=\"3423\"><span style=\"font-weight: 600;\">\u2022\u00a0<\/span>flexible configuration \u2013 you can adapt the environment to your specific needs.<\/p><\/li><\/ul><p data-start=\"3425\" data-end=\"3475\">The difference with Microsoft 365 is that:<\/p><ul data-start=\"3477\" data-end=\"3729\"><li data-start=\"3477\" data-end=\"3559\"><p data-start=\"3479\" data-end=\"3559\"><strong data-start=\"3479\" data-end=\"3531\">\u2022 you organize infrastructure and security yourself<\/strong> (or with the help of an IT company),<\/p><\/li><li data-start=\"3560\" data-end=\"3623\"><p data-start=\"3562\" data-end=\"3623\"><span style=\"font-weight: 600;\">\u2022\u00a0<\/span>you are responsible for updates, backups and configuration,<\/p><\/li><li data-start=\"3624\" data-end=\"3729\"><p data-start=\"3626\" data-end=\"3729\"><span style=\"font-weight: 600;\">\u2022\u00a0<\/span>you do not pay for cloud licenses in the subscription model, but you bear the costs of the server and its maintenance.<\/p><\/li><\/ul><p data-start=\"3731\" data-end=\"3927\">This is a good solution for companies with a stronger technical background or very specific requirements. For the typical SME, the out-of-the-box Microsoft 365 cloud solution will usually be more cost-effective and simpler.<\/p><h3 data-start=\"3934\" data-end=\"3996\">File server vs cloud \u2013 the most important differences in a nutshell<\/h3><p data-start=\"3998\" data-end=\"4075\">If we look at it through the eyes of a business owner, the differences can be summarized as follows:<\/p><ul data-start=\"4077\" data-end=\"4905\"><li data-start=\"4077\" data-end=\"4271\"><p data-start=\"4079\" data-end=\"4103\"><strong data-start=\"4079\" data-end=\"4101\">Data location<\/strong><\/p><ul data-start=\"4106\" data-end=\"4271\"><li data-start=\"4106\" data-end=\"4159\"><p data-start=\"4108\" data-end=\"4159\"><span style=\"font-weight: 600;\">\u2022\u00a0<\/span>file server \u2013 data is physically in your office,<\/p><\/li><li data-start=\"4162\" data-end=\"4271\"><p data-start=\"4164\" data-end=\"4271\"><span style=\"font-weight: 600;\">\u2022\u00a0<\/span>cloud (Microsoft 365, Nextcloud\/OwnCloud) \u2013 data is available via the Internet, usually outside your premises.<\/p><\/li><\/ul><\/li><li data-start=\"4273\" data-end=\"4444\"><p data-start=\"4275\" data-end=\"4297\"><strong data-start=\"4275\" data-end=\"4295\">File access<\/strong><\/p><ul data-start=\"4300\" data-end=\"4444\"><li data-start=\"4300\" data-end=\"4375\"><p data-start=\"4302\" data-end=\"4375\"><span style=\"font-weight: 600;\">\u2022\u00a0<\/span>file server \u2013 super convenient in the office, fastest when working locally,<\/p><\/li><li data-start=\"4378\" data-end=\"4444\"><p data-start=\"4380\" data-end=\"4444\"><span style=\"font-weight: 600;\">\u2022\u00a0<\/span>cloud \u2013 ideal for remote work and distributed teams.<\/p><\/li><\/ul><\/li><li data-start=\"4446\" data-end=\"4683\"><p data-start=\"4448\" data-end=\"4483\"><strong data-start=\"4448\" data-end=\"4481\">Maintenance and responsibility<\/strong><\/p><ul data-start=\"4486\" data-end=\"4683\"><li data-start=\"4486\" data-end=\"4559\"><p data-start=\"4488\" data-end=\"4559\"><span style=\"font-weight: 600;\">\u2022\u00a0<\/span>file server \u2013 hardware, updates and backup are your responsibility,<\/p><\/li><li data-start=\"4562\" data-end=\"4683\"><p data-start=\"4564\" data-end=\"4683\"><span style=\"font-weight: 600;\">\u2022\u00a0<\/span>Microsoft 365 \u2013 the provider takes on a large part of the responsibility, you mainly take care of the organization and permissions.<\/p><\/li><\/ul><\/li><li data-start=\"4685\" data-end=\"4905\"><p data-start=\"4687\" data-end=\"4699\"><strong data-start=\"4687\" data-end=\"4697\">Costs<\/strong><\/p><ul data-start=\"4702\" data-end=\"4905\"><li data-start=\"4702\" data-end=\"4795\"><p data-start=\"4704\" data-end=\"4795\"><span style=\"font-weight: 600;\">\u2022\u00a0<\/span>file server \u2013 higher start-up costs (hardware, licenses), lower fixed costs later,<\/p><\/li><li data-start=\"4798\" data-end=\"4905\"><p data-start=\"4800\" data-end=\"4905\"><span style=\"font-weight: 600;\">\u2022\u00a0<\/span>cloud \u2013 lower entry threshold, subscription fees per user, easier scaling up and down.<\/p><\/li><\/ul><\/li><\/ul><p data-start=\"4907\" data-end=\"5109\">For many companies, a hybrid model works best: the most sensitive or very large files are stored on a local server, while office documents and daily teamwork take place in the Microsoft 365 cloud.<\/p><h3 data-start=\"5116\" data-end=\"5166\">A short checklist: what to choose for your company?<\/h3><p data-start=\"5168\" data-end=\"5253\">Before you decide on a specific course, answer a few simple questions:<\/p><ul data-start=\"5255\" data-end=\"5691\"><li data-start=\"5255\" data-end=\"5323\"><p data-start=\"5257\" data-end=\"5323\"><span style=\"font-weight: 600;\">\u2022\u00a0<\/span>Are employees more likely to work in the office or remotely\/hybridly?<\/p><\/li><li data-start=\"5324\" data-end=\"5443\"><p data-start=\"5326\" data-end=\"5443\"><span style=\"font-weight: 600;\">\u2022\u00a0<\/span>Does your company have very large files (graphics, videos, technical designs) that everyone works with locally?<\/p><\/li><li data-start=\"5444\" data-end=\"5539\"><p data-start=\"5446\" data-end=\"5539\"><span style=\"font-weight: 600;\">\u2022\u00a0<\/span>Do you have a stable and fast internet connection that can handle the entire company&#039;s work in the cloud?<\/p><\/li><li data-start=\"5540\" data-end=\"5691\"><p data-start=\"5542\" data-end=\"5691\"><span style=\"font-weight: 600;\">\u2022\u00a0<\/span>Do you have a trusted IT service that can take care of your server (hardware, backup, updates), or do you prefer to leave as much as possible to the service provider?<\/p><\/li><\/ul><p data-start=\"5693\" data-end=\"5984\">If most answers point to remote work, mobility, and a lack of desire to deal with hardware, the Microsoft 365 cloud will be a natural choice. If very large files are key and work is primarily in the office, an on-premises file server or a hybrid solution may be a better option.<\/p><p data-start=\"5986\" data-end=\"6088\" data-is-last-node=\"\" data-is-only-node=\"\">The most important thing is that technology supports the way your company actually works, not the other way around.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-62db9aa elementor-widget elementor-widget-heading\" data-id=\"62db9aa\" data-element_type=\"widget\" data-e-type=\"widget\" id=\"najczesciej-zadawane-pytania\" data-settings=\"{&quot;ekit_we_effect_on&quot;:&quot;none&quot;}\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\"><span style=\"font-size: 24px\">Frequently asked questions<\/span><\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t<div data-particle_enable=\"false\" data-particle-mobile-disabled=\"false\" class=\"elementor-element elementor-element-db6d240 e-flex e-con-boxed e-con e-parent\" data-id=\"db6d240\" data-element_type=\"container\" data-e-type=\"container\" data-settings=\"{&quot;ekit_has_onepagescroll_dot&quot;:&quot;yes&quot;}\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-771bc5a elementor-widget elementor-widget-elementskit-accordion\" data-id=\"771bc5a\" data-element_type=\"widget\" data-e-type=\"widget\" data-settings=\"{&quot;ekit_we_effect_on&quot;:&quot;none&quot;}\" data-widget_type=\"elementskit-accordion.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<div class=\"ekit-wid-con\" >\n        <div class=\"elementskit-accordion accoedion-primary side-curve\" id=\"accordion-6a05d583e5b73\">\n\n            \n                <div class=\"elementskit-card active\">\n                    <div class=\"elementskit-card-header\" id=\"primaryHeading-0-771bc5a\">\n                        <a href=\"#collapse-0c8ca206a05d583e5b73\" class=\"ekit-accordion--toggler elementskit-btn-link collapsed\" data-ekit-toggle=\"collapse\" data-target=\"#Collapse-0c8ca206a05d583e5b73\" aria-expanded=\"true\" aria-controls=\"Collapse-0c8ca206a05d583e5b73\">\n                            \n                            <span class=\"ekit-accordion-title\">Can you advise which file server would be best for my company?<\/span>\n\n                            \n                                <div class=\"ekit_accordion_icon_group\">\n                                    <div class=\"ekit_accordion_normal_icon\">\n                                        <!-- Normal Icon -->\n\t\t\t\t\t\t\t\t\t\t<i class=\"icon icon-down-arrow1\"><\/i>                                    <\/div>\n\n                                    <div class=\"ekit_accordion_active_icon\">\n                                        <!-- Active Icon -->\n\t\t\t\t\t\t\t\t\t\t<i class=\"icon icon-up-arrow\"><\/i>                                    <\/div>\n                                <\/div>\n\n                            \n                                                    <\/a>\n                    <\/div>\n\n                    <div id=\"Collapse-0c8ca206a05d583e5b73\" class=\"show collapse\" aria-labelledby=\"primaryHeading-0-771bc5a\" data-parent=\"#accordion-6a05d583e5b73\">\n\n                        <div class=\"elementskit-card-body ekit-accordion--content\">\n                            <p>Yes, we help you choose a solution tailored to your team&#039;s workflow. We analyze where files are currently stored, the needs of individual departments, and whether a local server would be better. <a href=\"https:\/\/prosteit.pl\/en\/it-services\/cloud-services\/physical-server-migration-to-the-cloud\/\">cloud<\/a> Microsoft 365 or hybrid model.<\/p>                        <\/div>\n\n                    <\/div>\n\n                <\/div><!-- .elementskit-card END -->\n\n                \n                <div class=\"elementskit-card\">\n                    <div class=\"elementskit-card-header\" id=\"primaryHeading-1-771bc5a\">\n                        <a href=\"#collapse-9cdc47c6a05d583e5b73\" class=\"ekit-accordion--toggler elementskit-btn-link collapsed\" data-ekit-toggle=\"collapse\" data-target=\"#Collapse-9cdc47c6a05d583e5b73\" aria-expanded=\"false\" aria-controls=\"Collapse-9cdc47c6a05d583e5b73\">\n                            \n                            <span class=\"ekit-accordion-title\">Do you handle file server configuration and permissions?<\/span>\n\n                            \n                                <div class=\"ekit_accordion_icon_group\">\n                                    <div class=\"ekit_accordion_normal_icon\">\n                                        <!-- Normal Icon -->\n\t\t\t\t\t\t\t\t\t\t<i class=\"icon icon-down-arrow1\"><\/i>                                    <\/div>\n\n                                    <div class=\"ekit_accordion_active_icon\">\n                                        <!-- Active Icon -->\n\t\t\t\t\t\t\t\t\t\t<i class=\"icon icon-up-arrow\"><\/i>                                    <\/div>\n                                <\/div>\n\n                            \n                                                    <\/a>\n                    <\/div>\n\n                    <div id=\"Collapse-9cdc47c6a05d583e5b73\" class=\"collapse\" aria-labelledby=\"primaryHeading-1-771bc5a\" data-parent=\"#accordion-6a05d583e5b73\">\n\n                        <div class=\"elementskit-card-body ekit-accordion--content\">\n                            <p>Yes, within <a href=\"https:\/\/prosteit.pl\/en\/it-services\/it-support\/remote-it-support-for-companies-fast-it-support\/\">IT support<\/a> We can prepare the entire infrastructure, connect employee computers, set access to folders and ensure that everyone sees only the documents they should.<\/p>                        <\/div>\n\n                    <\/div>\n\n                <\/div><!-- .elementskit-card END -->\n\n                \n                <div class=\"elementskit-card\">\n                    <div class=\"elementskit-card-header\" id=\"primaryHeading-2-771bc5a\">\n                        <a href=\"#collapse-69c5fbf6a05d583e5b73\" class=\"ekit-accordion--toggler elementskit-btn-link collapsed\" data-ekit-toggle=\"collapse\" data-target=\"#Collapse-69c5fbf6a05d583e5b73\" aria-expanded=\"false\" aria-controls=\"Collapse-69c5fbf6a05d583e5b73\">\n                            \n                            <span class=\"ekit-accordion-title\">Will you help me transfer files from employee computers to a server or cloud?<\/span>\n\n                            \n                                <div class=\"ekit_accordion_icon_group\">\n                                    <div class=\"ekit_accordion_normal_icon\">\n                                        <!-- Normal Icon -->\n\t\t\t\t\t\t\t\t\t\t<i class=\"icon icon-down-arrow1\"><\/i>                                    <\/div>\n\n                                    <div class=\"ekit_accordion_active_icon\">\n                                        <!-- Active Icon -->\n\t\t\t\t\t\t\t\t\t\t<i class=\"icon icon-up-arrow\"><\/i>                                    <\/div>\n                                <\/div>\n\n                            \n                                                    <\/a>\n                    <\/div>\n\n                    <div id=\"Collapse-69c5fbf6a05d583e5b73\" class=\"collapse\" aria-labelledby=\"primaryHeading-2-771bc5a\" data-parent=\"#accordion-6a05d583e5b73\">\n\n                        <div class=\"elementskit-card-body ekit-accordion--content\">\n                            <p>Of course. We perform a complete data migration \u2013 from organizing your current folders, transferring them to a server or SharePoint, to setting up convenient shortcuts and network drives on your computers.<\/p>                        <\/div>\n\n                    <\/div>\n\n                <\/div><!-- .elementskit-card END -->\n\n                \n                <div class=\"elementskit-card\">\n                    <div class=\"elementskit-card-header\" id=\"primaryHeading-3-771bc5a\">\n                        <a href=\"#collapse-f41ff456a05d583e5b73\" class=\"ekit-accordion--toggler elementskit-btn-link collapsed\" data-ekit-toggle=\"collapse\" data-target=\"#Collapse-f41ff456a05d583e5b73\" aria-expanded=\"false\" aria-controls=\"Collapse-f41ff456a05d583e5b73\">\n                            \n                            <span class=\"ekit-accordion-title\">Do you provide post-implementation support if something stops working?<\/span>\n\n                            \n                                <div class=\"ekit_accordion_icon_group\">\n                                    <div class=\"ekit_accordion_normal_icon\">\n                                        <!-- Normal Icon -->\n\t\t\t\t\t\t\t\t\t\t<i class=\"icon icon-down-arrow1\"><\/i>                                    <\/div>\n\n                                    <div class=\"ekit_accordion_active_icon\">\n                                        <!-- Active Icon -->\n\t\t\t\t\t\t\t\t\t\t<i class=\"icon icon-up-arrow\"><\/i>                                    <\/div>\n                                <\/div>\n\n                            \n                                                    <\/a>\n                    <\/div>\n\n                    <div id=\"Collapse-f41ff456a05d583e5b73\" class=\"collapse\" aria-labelledby=\"primaryHeading-3-771bc5a\" data-parent=\"#accordion-6a05d583e5b73\">\n\n                        <div class=\"elementskit-card-body ekit-accordion--content\">\n                            <p>Yes, we offer ongoing IT services. This means we respond to ongoing requests, monitor the server, ensure security, and assist with file access or permissions issues. If you prefer, we can take over the entire management of your environment.<\/p>                        <\/div>\n\n                    <\/div>\n\n                <\/div><!-- .elementskit-card END -->\n\n                                                        <script type=\"application\/ld+json\">{\n    \"@context\": \"https:\\\/\\\/schema.org\",\n    \"@type\": \"FAQPage\",\n    \"mainEntity\": [\n        {\n            \"@type\": \"Question\",\n            \"name\": \"Czy mo\\u017cecie doradzi\\u0107, jaki serwer plik\\u00f3w b\\u0119dzie najlepszy dla mojej firmy?\",\n            \"acceptedAnswer\": {\n                \"@type\": \"Answer\",\n                \"text\": \"<p>Tak, pomagamy w wyborze rozwi\\u0105zania dopasowanego do sposobu pracy Twojego zespo\\u0142u. Analizujemy, gdzie dzi\\u015b trzymane s\\u0105 pliki, jakie s\\u0105 potrzeby poszczeg\\u00f3lnych dzia\\u0142\\u00f3w i czy lepszy b\\u0119dzie serwer lokalny, <a href=\\\"https:\\\/\\\/prosteit.pl\\\/uslugi\\\/uslugi-chmurowe\\\/migracja-serwera-fizycznego-do-chmury\\\/\\\">chmura<\\\/a> Microsoft 365, czy model hybrydowy.<\\\/p>\"\n            }\n        },\n        {\n            \"@type\": \"Question\",\n            \"name\": \"Czy zajmujecie si\\u0119 konfiguracj\\u0105 serwera plik\\u00f3w i nadawaniem uprawnie\\u0144?\",\n            \"acceptedAnswer\": {\n                \"@type\": \"Answer\",\n                \"text\": \"<p>Tak, w ramach <a href=\\\"https:\\\/\\\/prosteit.pl\\\/uslugi\\\/wsparcie-it\\\/pomoc-zdalna-it-dla-firm-szybkie-wsparcie-it\\\/\\\">obs\\u0142ugi informatycznej<\\\/a> mo\\u017cemy przygotowa\\u0107 ca\\u0142\\u0105 infrastruktur\\u0119, pod\\u0142\\u0105czy\\u0107 komputery pracownik\\u00f3w, ustawi\\u0107 dost\\u0119p do folder\\u00f3w i zadba\\u0107, aby ka\\u017cdy widzia\\u0142 tylko te dokumenty, kt\\u00f3re powinien.<\\\/p>\"\n            }\n        },\n        {\n            \"@type\": \"Question\",\n            \"name\": \"Czy pomo\\u017cecie mi przenie\\u015b\\u0107 pliki z komputer\\u00f3w pracownik\\u00f3w na serwer lub do chmury?\",\n            \"acceptedAnswer\": {\n                \"@type\": \"Answer\",\n                \"text\": \"<p>Oczywi\\u015bcie. Prowadzimy pe\\u0142n\\u0105 migracj\\u0119 danych \\u2013 od uporz\\u0105dkowania obecnych folder\\u00f3w, przez przeniesienie ich na serwer lub do SharePoint, a\\u017c po ustawienie wygodnych skr\\u00f3t\\u00f3w i dysk\\u00f3w sieciowych na komputerach.<\\\/p>\"\n            }\n        },\n        {\n            \"@type\": \"Question\",\n            \"name\": \"Czy zapewniacie wsparcie po wdro\\u017ceniu, je\\u015bli co\\u015b przestanie dzia\\u0142a\\u0107?\",\n            \"acceptedAnswer\": {\n                \"@type\": \"Answer\",\n                \"text\": \"<p>Tak, oferujemy sta\\u0142e us\\u0142ugi informatyczne. Oznacza to, \\u017ce reagujemy na bie\\u017c\\u0105ce zg\\u0142oszenia, monitorujemy serwer, dbamy o bezpiecze\\u0144stwo i pomagamy, gdy pojawi\\u0105 si\\u0119 problemy z dost\\u0119pem do plik\\u00f3w lub uprawnieniami. Je\\u015bli chcesz, mo\\u017cemy przej\\u0105\\u0107 ca\\u0142\\u0105 opiek\\u0119 nad \\u015brodowiskiem.<\\\/p>\"\n            }\n        }\n    ]\n}<\/script>\n                                <\/div>\n    <\/div>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-803695f elementor-widget elementor-widget-text-editor\" data-id=\"803695f\" data-element_type=\"widget\" data-e-type=\"widget\" data-settings=\"{&quot;ekit_we_effect_on&quot;:&quot;none&quot;}\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p data-start=\"18\" data-end=\"460\">A file server is one of the simplest and most practical tools for organizing company data. It allows employees to work on the same documents, protects files from loss, and provides full control over access. An alternative\u2014often equally good or even better\u2014are cloud solutions like OneDrive and SharePoint, which provide excellent support for remote work and real-time document sharing.<\/p><p data-start=\"462\" data-end=\"735\" data-is-last-node=\"\" data-is-only-node=\"\">What you choose depends on how your company operates: on-premises, hybrid, or fully remote. If you&#039;re looking to organize your data once and for all, we can analyze your situation and suggest a solution that&#039;s secure and convenient for the entire team.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>","protected":false},"excerpt":{"rendered":"<p>Do files in your company take on a life of their own? Some are on the accountant&#039;s computer, others on a flash drive on the desk, and still others in a mysterious folder called &quot;NOWE_NOWE_final2&quot;? This is the everyday reality for many small and medium-sized businesses, where finding the right document can take longer than preparing it. But there&#039;s a way to do it. You can have one, shared, and organized [\u2026]<\/p>","protected":false},"author":4,"featured_media":10934,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[30],"tags":[978,765,731,234,977,979,981,983,984,976,982],"class_list":["post-10925","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-serwery","tag-czym-jest-serwer-plikow","tag-informatyk-ozarow-mazowiecki-2","tag-obsluga-informatyczna-firm","tag-pomoc-it-dla-firm","tag-serwer-plikow","tag-serwer-plikow-w-firmie","tag-synology","tag-truenas","tag-udostepnianie-plikow-w-sieci","tag-uslugi-informatyczne","tag-windows-server"],"_links":{"self":[{"href":"https:\/\/prosteit.pl\/en\/wp-json\/wp\/v2\/posts\/10925","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/prosteit.pl\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/prosteit.pl\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/prosteit.pl\/en\/wp-json\/wp\/v2\/users\/4"}],"replies":[{"embeddable":true,"href":"https:\/\/prosteit.pl\/en\/wp-json\/wp\/v2\/comments?post=10925"}],"version-history":[{"count":10,"href":"https:\/\/prosteit.pl\/en\/wp-json\/wp\/v2\/posts\/10925\/revisions"}],"predecessor-version":[{"id":10942,"href":"https:\/\/prosteit.pl\/en\/wp-json\/wp\/v2\/posts\/10925\/revisions\/10942"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/prosteit.pl\/en\/wp-json\/wp\/v2\/media\/10934"}],"wp:attachment":[{"href":"https:\/\/prosteit.pl\/en\/wp-json\/wp\/v2\/media?parent=10925"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/prosteit.pl\/en\/wp-json\/wp\/v2\/categories?post=10925"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/prosteit.pl\/en\/wp-json\/wp\/v2\/tags?post=10925"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}