{"id":12508,"date":"2026-08-26T01:09:39","date_gmt":"2026-08-25T23:09:39","guid":{"rendered":"https:\/\/prosteit.pl\/?post_type=baza-wiedzy&#038;p=12508"},"modified":"2026-08-26T01:09:45","modified_gmt":"2026-08-25T23:09:45","slug":"new-employee-onboarding-checklist","status":"publish","type":"baza-wiedzy","link":"https:\/\/prosteit.pl\/en\/knowledge-base\/new-employee-onboarding-checklist\/","title":{"rendered":"IT onboarding for a new employee \u2013 a step-by-step checklist"},"content":{"rendered":"<div data-elementor-type=\"wp-post\" data-elementor-id=\"12508\" class=\"elementor elementor-12508\" data-elementor-post-type=\"baza-wiedzy\">\n\t\t\t\t\t\t<section data-particle_enable=\"false\" data-particle-mobile-disabled=\"false\" class=\"elementor-section elementor-top-section elementor-element elementor-element-ff412fe elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"ff412fe\" data-element_type=\"section\" data-e-type=\"section\" data-settings=\"{&quot;ekit_has_onepagescroll_dot&quot;:&quot;yes&quot;}\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-5f625b0\" data-id=\"5f625b0\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-20867b0 elementor-widget elementor-widget-text-editor\" data-id=\"20867b0\" data-element_type=\"widget\" data-e-type=\"widget\" data-settings=\"{&quot;ekit_we_effect_on&quot;:&quot;none&quot;}\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p class=\"isSelectedEnd\">A new employee starts work on Monday, and by Friday afternoon, they discover they need a laptop, email, document access, Teams, several programs, a printer, and a VPN. If the company doesn&#039;t have an established process, the first few hours quickly turn into a series of IT calls.<\/p>\n<p>A good IT onboarding process allows you to prepare the entire environment in advance, assign appropriate permissions, and reduce first-day issues. It&#039;s not just about configuring the laptop, but also about the entire process, including hardware, accounts, security, applications, data access, and documentation.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-1fec24b elementor-widget elementor-widget-image\" data-id=\"1fec24b\" data-element_type=\"widget\" data-e-type=\"widget\" data-settings=\"{&quot;ekit_we_effect_on&quot;:&quot;none&quot;}\" data-widget_type=\"image.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<img fetchpriority=\"high\" decoding=\"async\" width=\"1448\" height=\"1086\" src=\"https:\/\/prosteit.pl\/wp-content\/uploads\/2026\/08\/oboarding-it-new-employee.webp\" class=\"attachment-full size-full wp-image-12515\" alt=\"IT onboarding for a new employee - laptop, accounts and access checklist\" srcset=\"https:\/\/prosteit.pl\/wp-content\/uploads\/2026\/08\/oboarding-it-new-employee.webp 1448w, https:\/\/prosteit.pl\/wp-content\/uploads\/2026\/08\/oboarding-it-new-employee-300x225.webp 300w, https:\/\/prosteit.pl\/wp-content\/uploads\/2026\/08\/oboarding-it-new-employee-1024x768.webp 1024w, https:\/\/prosteit.pl\/wp-content\/uploads\/2026\/08\/oboarding-it-new-employee-768x576.webp 768w, https:\/\/prosteit.pl\/wp-content\/uploads\/2026\/08\/oboarding-it-new-employee-16x12.webp 16w, https:\/\/prosteit.pl\/wp-content\/uploads\/2026\/08\/oboarding-it-new-employee-400x300.webp 400w\" sizes=\"(max-width: 1448px) 100vw, 1448px\" \/>\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-d7c9930 elementor-widget-divider--view-line elementor-widget elementor-widget-divider\" data-id=\"d7c9930\" data-element_type=\"widget\" data-e-type=\"widget\" data-settings=\"{&quot;ekit_we_effect_on&quot;:&quot;none&quot;}\" data-widget_type=\"divider.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<div class=\"elementor-divider\">\n\t\t\t<span class=\"elementor-divider-separator\">\n\t\t\t\t\t\t<\/span>\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section data-particle_enable=\"false\" data-particle-mobile-disabled=\"false\" class=\"elementor-section elementor-top-section elementor-element elementor-element-021b624 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"021b624\" data-element_type=\"section\" data-e-type=\"section\" data-settings=\"{&quot;ekit_has_onepagescroll_dot&quot;:&quot;yes&quot;}\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-b4ed588\" data-id=\"b4ed588\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-505a4fc elementor-widget elementor-widget-text-editor\" data-id=\"505a4fc\" data-element_type=\"widget\" data-e-type=\"widget\" id=\"kiedy-rozpoczac\" data-settings=\"{&quot;ekit_we_effect_on&quot;:&quot;none&quot;}\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h2 data-section-id=\"ywpszq\" data-start=\"0\" data-end=\"70\">When should you start preparing a position for a new employee?<\/h2>\n<p class=\"isSelectedEnd\">It&#039;s best to set a start date, not the day before the employee arrives at the office. IT may need time to order equipment, purchase licenses, prepare the device, create accounts, and configure access to company systems.<\/p>\n<p class=\"isSelectedEnd\">In practice, a simple onboarding form sent by HR or your manager works very well. It should include at least:<\/p>\n<ul data-spread=\"false\">\n<li>\u2022 name and surname of the employee,<\/li>\n<li>\u2022 position and department,<\/li>\n<li>\u2022 date of commencement of work,<\/li>\n<li>\u2022 location or information about remote work,<\/li>\n<li>\u2022 immediate superior,<\/li>\n<li>\u2022 required equipment,<\/li>\n<li>\u2022 necessary applications and systems,<\/li>\n<li>\u2022 a person with a similar scope of responsibilities as a reference point for IT.<\/li>\n<\/ul>\n<p class=\"isSelectedEnd\">The last point is particularly useful, but it shouldn&#039;t automatically copy all the permissions of another employee. The scope of access must be verified each time.<\/p>\n<p>The sooner such a report reaches the person responsible for <a href=\"https:\/\/prosteit.pl\/en\/it-services-for-companies-in-warsaw\/\">company IT services<\/a>, the greater the chance that a new employee will simply log in and start working on their first day.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-68182b5 elementor-widget elementor-widget-text-editor\" data-id=\"68182b5\" data-element_type=\"widget\" data-e-type=\"widget\" id=\"start-przygotowania\" data-settings=\"{&quot;ekit_we_effect_on&quot;:&quot;none&quot;}\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h2 data-section-id=\"1ptj76j\" data-start=\"0\" data-end=\"72\">Preparing a computer for a new employee<\/h2>\n<p class=\"isSelectedEnd\">A company computer shouldn&#039;t be delivered to an employee &quot;out of the box.&quot; Even a new one <a href=\"https:\/\/prosteit.pl\/en\/it-checklist-for-starting-a-business\/\">the laptop requires preparation<\/a> in terms of corporate environment and security.<\/p>\n<p>The first step is selecting the right equipment for the type of work being performed. A computer that primarily uses a browser and Office suite will require a different setup than a designer, analyst, or specialized software user.<\/p>\n<h3 data-section-id=\"4zdtbv\" data-start=\"532\" data-end=\"551\"><span style=\"color: #f94d1c; font-size: 20px;\">Basic computer preparation should include:<\/span><\/h3>\n<ul data-spread=\"false\">\n<li>\u2022 installation or verification of the correct version of the operating system,<\/li>\n<li>\u2022 installation of Windows updates and current drivers,<\/li>\n<li>\u2022 disk encryption configuration <a href=\"https:\/\/learn.microsoft.com\/en-us\/windows\/security\/operating-system-security\/data-protection\/bitlocker\/\" target=\"_blank\" rel=\"noopener\">BitLocker<\/a>,<\/li>\n<li>\u2022 implementation of endpoint security and corporate policies,<\/li>\n<li>\u2022 installation of required applications,<\/li>\n<li>\u2022 marking the device and adding it to the equipment register.<\/li>\n<\/ul>\n<p class=\"isSelectedEnd\">In environments using Microsoft 365, the computer can additionally be registered with Microsoft Entra ID and covered <a href=\"https:\/\/learn.microsoft.com\/en-us\/intune\/fundamentals\/what-is-intune\/\" target=\"_blank\" rel=\"noopener\">central management<\/a>. Thanks to this <a href=\"https:\/\/prosteit.pl\/en\/microsoft-intune-mdm-i-have-uem-deployment\/\">management of company computers<\/a> doesn&#039;t have to involve manually configuring each device from scratch.<\/p>\n<p>It&#039;s also worth checking the camera, microphone, Wi-Fi, docking station, and monitors right away. These are minor details until the new employee has their first online meeting in five minutes.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-8a718bc elementor-widget elementor-widget-text-editor\" data-id=\"8a718bc\" data-element_type=\"widget\" data-e-type=\"widget\" id=\"nowe-konto-w-organizacji\" data-settings=\"{&quot;ekit_we_effect_on&quot;:&quot;none&quot;}\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h2 data-section-id=\"jt6ki2\" data-start=\"0\" data-end=\"73\">User account and Microsoft 365<\/h2>\n<p class=\"isSelectedEnd\">Another element of IT onboarding is the creation of an individual user account.<\/p>\n<p>In the case of companies using <a href=\"https:\/\/prosteit.pl\/en\/microsoft365-more-than-word-and-excel-simple-guide\/\"><b>Microsoft 365 for Business<\/b><\/a> This usually means creating a user, assigning the appropriate license, and configuring access to the services the employee actually needs.<\/p>\n<h3 data-section-id=\"4zdtbv\" data-start=\"451\" data-end=\"470\"><span style=\"color: #f94d1c; font-size: 20px;\">This may include, but is not limited to:<\/span><\/h3>\n<ul data-spread=\"false\">\n<li>\u2022 mailbox and e-mail address,<\/li>\n<li>\u2022 Microsoft Teams,<\/li>\n<li>\u2022 OneDrive,<\/li>\n<li>\u2022 SharePoint,<\/li>\n<li>\u2022 shared mailboxes,<\/li>\n<li>\u2022 groups and distribution lists,<\/li>\n<li>\u2022 security groups,<\/li>\n<li>\u2022 additional applications resulting from the license.<\/li>\n<\/ul>\n<p class=\"isSelectedEnd\">In larger or more structured environments <a href=\"https:\/\/prosteit.pl\/en\/what-is-active-directory-and-entra-id\/\">Microsoft 365 administration<\/a> It&#039;s based on groups and defined roles. A sales representative can automatically gain access to specific Teams teams, SharePoint sites, or distribution groups, without having to manually add them to each resource individually.<\/p>\n<p class=\"isSelectedEnd\">The most important rule is simple: access should result from the employee&#039;s duties.<\/p>\n<p>If someone needs sales department data, they should be granted access to sales department data. There&#039;s no need to grant them additional access to accounting, HR, or management documents just because another employee had such permissions.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-e715f60 elementor-widget elementor-widget-image\" data-id=\"e715f60\" data-element_type=\"widget\" data-e-type=\"widget\" data-settings=\"{&quot;ekit_we_effect_on&quot;:&quot;none&quot;}\" data-widget_type=\"image.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<img decoding=\"async\" width=\"2560\" height=\"1707\" src=\"https:\/\/prosteit.pl\/wp-content\/uploads\/2026\/08\/ed-hardie-RMIsZlv8qv4-unsplash_compressed-scaled.webp\" class=\"attachment-full size-full wp-image-12517\" alt=\"\" srcset=\"https:\/\/prosteit.pl\/wp-content\/uploads\/2026\/08\/ed-hardie-RMIsZlv8qv4-unsplash_compressed-scaled.webp 2560w, https:\/\/prosteit.pl\/wp-content\/uploads\/2026\/08\/ed-hardie-RMIsZlv8qv4-unsplash_compressed-300x200.webp 300w, https:\/\/prosteit.pl\/wp-content\/uploads\/2026\/08\/ed-hardie-RMIsZlv8qv4-unsplash_compressed-1024x683.webp 1024w, https:\/\/prosteit.pl\/wp-content\/uploads\/2026\/08\/ed-hardie-RMIsZlv8qv4-unsplash_compressed-768x512.webp 768w, https:\/\/prosteit.pl\/wp-content\/uploads\/2026\/08\/ed-hardie-RMIsZlv8qv4-unsplash_compressed-1536x1024.webp 1536w, https:\/\/prosteit.pl\/wp-content\/uploads\/2026\/08\/ed-hardie-RMIsZlv8qv4-unsplash_compressed-2048x1365.webp 2048w, https:\/\/prosteit.pl\/wp-content\/uploads\/2026\/08\/ed-hardie-RMIsZlv8qv4-unsplash_compressed-18x12.webp 18w\" sizes=\"(max-width: 2560px) 100vw, 2560px\" \/>\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-9027c97 elementor-widget elementor-widget-text-editor\" data-id=\"9027c97\" data-element_type=\"widget\" data-e-type=\"widget\" id=\"bezpieczenstwo-konta\" data-settings=\"{&quot;ekit_we_effect_on&quot;:&quot;none&quot;}\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h2 data-section-id=\"1i1d7nx\" data-start=\"0\" data-end=\"79\">MFA and account security<\/h2>\n<p class=\"isSelectedEnd\">One of the first things you should do after creating your account is to configure it. <a href=\"https:\/\/learn.microsoft.com\/en-us\/entra\/identity\/authentication\/\" target=\"_blank\" rel=\"noopener\">multi-factor authentication, or MFA<\/a>.<\/p>\n<p>MFA means that simply knowing your password isn&#039;t enough to log in to your account. The user confirms their login using an additional method, such as the Microsoft Authenticator app.<\/p>\n<h3 data-section-id=\"4zdtbv\" data-start=\"456\" data-end=\"475\"><span style=\"color: #f94d1c; font-size: 20px;\">During onboarding, it is worth remembering a few basic rules:<\/span><\/h3>\n<ul data-spread=\"false\">\n<li>\u2022 each employee uses their own account,<\/li>\n<li>\u2022 MFA is configured from the start,<\/li>\n<li>\u2022 the user account does not receive unnecessary administrative privileges,<\/li>\n<li>\u2022 passwords and access data are not shared between employees.<\/li>\n<\/ul>\n<p class=\"isSelectedEnd\">A local administrator account on a laptop shouldn&#039;t be a standard user privilege. If an employee needs to install a program or change a setting that requires elevated privileges, this should be handled according to company procedures.<\/p>\n<p>This is one of the simpler elements <strong>IT security in the company<\/strong>, which at the same time limits many accidental changes to the system.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-e156bd9 elementor-widget elementor-widget-text-editor\" data-id=\"e156bd9\" data-element_type=\"widget\" data-e-type=\"widget\" id=\"dostep-do-zasobow\" data-settings=\"{&quot;ekit_we_effect_on&quot;:&quot;none&quot;}\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h2 data-section-id=\"1v066ki\" data-start=\"0\" data-end=\"75\">Access to company files and resources<\/h2>\n<p class=\"isSelectedEnd\">Email is just the beginning. Most employees also need access to company data.<\/p>\n<p class=\"isSelectedEnd\">Depending on your environment, they may be located on a local file server, NAS, SharePoint, Teams, or several different locations.<\/p>\n<p class=\"isSelectedEnd\">When granting access, it&#039;s a good idea to use security groups instead of manually assigning permissions to each user. This simplifies management later and allows you to quickly see why a specific person has access to a given resource.<\/p>\n<p class=\"isSelectedEnd\">It&#039;s good practice to follow the principle of least privilege. Employees are granted exactly the level of access they need to perform their duties.<\/p>\n<p class=\"isSelectedEnd\">This doesn&#039;t mean making work more difficult. The point is that access to data should be a conscious decision, not the result of years of accumulating permissions.<\/p>\n<p>It is also worth remembering that access to data and its <a href=\"https:\/\/prosteit.pl\/en\/backup-3-2-1-rule\/\"><b>back-up<\/b><\/a> These are two different issues. Just because files are stored on a server, NAS, or in Microsoft 365 shouldn&#039;t automatically mean that a company has properly configured backups.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-61846c6 elementor-widget elementor-widget-text-editor\" data-id=\"61846c6\" data-element_type=\"widget\" data-e-type=\"widget\" id=\"praca-zdalna-vpn\" data-settings=\"{&quot;ekit_we_effect_on&quot;:&quot;none&quot;}\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h2 data-section-id=\"f4k3j\" data-start=\"0\" data-end=\"80\">VPN and remote work<\/h2>\n<p data-start=\"82\" data-end=\"295\">If the employee will be performing duties outside the office, a method of secure access to company resources must be prepared during onboarding.<\/p>\n<h3 data-section-id=\"1iwk86c\" data-start=\"942\" data-end=\"969\"><span style=\"color: #f94d1c; font-size: 20px;\">Depending on the infrastructure, this may mean:<\/span><\/h3>\n<ul data-spread=\"false\">\n<li>\u2022 VPN connection configuration,<\/li>\n<li>\u2022 access to Remote Desktop or RDS environment,<\/li>\n<li>\u2022 preparing access to applications available only from the corporate network,<\/li>\n<li>\u2022 configuring additional MFA for remote access.<\/li>\n<\/ul>\n<p class=\"isSelectedEnd\">Alone <a href=\"https:\/\/prosteit.pl\/en\/safe-remote-work\/\">VPN for business<\/a> It doesn&#039;t solve all problems. You still need to determine what the user can access once connected and whether the device they&#039;re using is managed by the company.<\/p>\n<p>It&#039;s best if the employee receives a laptop already configured and doesn&#039;t have to install the VPN client, import configurations, or search for server data on the first day.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-e870e22 elementor-widget elementor-widget-image\" data-id=\"e870e22\" data-element_type=\"widget\" data-e-type=\"widget\" data-settings=\"{&quot;ekit_we_effect_on&quot;:&quot;none&quot;}\" data-widget_type=\"image.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<img decoding=\"async\" width=\"1536\" height=\"1024\" src=\"https:\/\/prosteit.pl\/wp-content\/uploads\/2026\/08\/pracownik-polaczony-przez-vpn-praca-zdalna.webp\" class=\"attachment-full size-full wp-image-12520\" alt=\"\" srcset=\"https:\/\/prosteit.pl\/wp-content\/uploads\/2026\/08\/pracownik-polaczony-przez-vpn-praca-zdalna.webp 1536w, https:\/\/prosteit.pl\/wp-content\/uploads\/2026\/08\/pracownik-polaczony-przez-vpn-praca-zdalna-300x200.webp 300w, https:\/\/prosteit.pl\/wp-content\/uploads\/2026\/08\/pracownik-polaczony-przez-vpn-praca-zdalna-1024x683.webp 1024w, https:\/\/prosteit.pl\/wp-content\/uploads\/2026\/08\/pracownik-polaczony-przez-vpn-praca-zdalna-768x512.webp 768w, https:\/\/prosteit.pl\/wp-content\/uploads\/2026\/08\/pracownik-polaczony-przez-vpn-praca-zdalna-18x12.webp 18w\" sizes=\"(max-width: 1536px) 100vw, 1536px\" \/>\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-e42476c elementor-widget elementor-widget-text-editor\" data-id=\"e42476c\" data-element_type=\"widget\" data-e-type=\"widget\" id=\"systemy-firmowe\" data-settings=\"{&quot;ekit_we_effect_on&quot;:&quot;none&quot;}\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h2 data-section-id=\"18awwqn\" data-start=\"0\" data-end=\"54\">Company programs and systems<\/h2>\n<p class=\"isSelectedEnd\">Simply installing Office is rarely enough.<\/p>\n<p>Depending on the position, an employee may need access to an ERP, CRM, warehouse system, accounting program, HR program, industry-specific application, or customer service system.<\/p>\n<h3 data-section-id=\"y9lgnk\" data-start=\"397\" data-end=\"459\"><span style=\"color: #f94d1c; font-size: 20px;\">Before starting work, please check:<\/span><\/h3>\n<ul data-spread=\"false\">\n<li>\u2022 whether the application has been installed,<\/li>\n<li>\u2022 whether the user has the appropriate license,<\/li>\n<li>\u2022 whether an account has been created for him,<\/li>\n<li>\u2022 whether the appropriate scope of authorizations has been granted,<\/li>\n<li>\u2022 whether the program connects to the appropriate server or database,<\/li>\n<li>\u2022 whether required add-ons and integrations are working properly.<\/li>\n<\/ul>\n<p class=\"isSelectedEnd\">In practice, installing the program is often the simplest part of the task. More time is required to prepare the license, configure it, access databases, and establish the appropriate user role.<\/p>\n<p>This also applies to qualified signatures, tokens, certificates and other tools assigned to a specific employee.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-58da53a elementor-widget elementor-widget-text-editor\" data-id=\"58da53a\" data-element_type=\"widget\" data-e-type=\"widget\" id=\"drukarki-skanery-urzadzenia\" data-settings=\"{&quot;ekit_we_effect_on&quot;:&quot;none&quot;}\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h2>Printers, scanners and office equipment<\/h2>\n<p class=\"isSelectedEnd\">Printers are one of those elements that are easy to forget when preparing a workstation.<\/p>\n<p class=\"isSelectedEnd\">It is worth configuring appropriate print queues in advance, setting a default printer if necessary, and checking access to multifunction devices.<\/p>\n<p class=\"isSelectedEnd\">If your company uses scan to folder or scan to email, you should also check that the new employee has access to the correct location and is familiar with how to use the device.<\/p>\n<p>A well-executed onboarding means that these things are ready before the computer is handed over, rather than being configured on the first day of work by <strong>IT helpdesk<\/strong>.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-fbffe7a elementor-widget elementor-widget-text-editor\" data-id=\"fbffe7a\" data-element_type=\"widget\" data-e-type=\"widget\" id=\"telefon-i-urzadzenia\" data-settings=\"{&quot;ekit_we_effect_on&quot;:&quot;none&quot;}\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h2>Telephone, mobile devices and additional equipment<\/h2>\n<p class=\"isSelectedEnd\">A workstation is not always just a laptop.<\/p>\n<h3 data-section-id=\"y9lgnk\" data-start=\"397\" data-end=\"459\"><span style=\"color: #f94d1c; font-size: 20px;\">Depending on the employee&#039;s responsibilities, additional equipment may be needed:<\/span><\/h3>\n<ul data-spread=\"false\">\n<li>\u2022 work phone,<\/li>\n<li>\u2022 monitor,<\/li>\n<li>\u2022 docking station,<\/li>\n<li>\u2022 headphones,<\/li>\n<li>\u2022 webcam,<\/li>\n<li>\u2022 access card,<\/li>\n<li>\u2022 token or hardware key,<\/li>\n<li>\u2022 additional industry-specific devices.<\/li>\n<\/ul>\n<p class=\"isSelectedEnd\">Devices should be assigned to users in the inventory. This allows the company to know who owns a specific laptop, phone, monitor, or other equipment.<\/p>\n<p>This is important not only during onboarding, but also later when <strong>employee offboarding<\/strong> and you need to recover your equipment, revoke access and close your accounts.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-0278065 elementor-widget elementor-widget-text-editor\" data-id=\"0278065\" data-element_type=\"widget\" data-e-type=\"widget\" id=\"checklista-it-nowy-pracownik\" data-settings=\"{&quot;ekit_we_effect_on&quot;:&quot;none&quot;}\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h2>IT checklist for a new employee<\/h2>\n<p class=\"isSelectedEnd\">The checklist below can be a starting point for creating your own onboarding procedure.<\/p>\n<h3 data-section-id=\"y9lgnk\" data-start=\"397\" data-end=\"459\"><span style=\"color: #f94d1c; font-size: 20px;\">IT checklist for a new employee:<\/span><\/h3>\n<ul data-spread=\"false\">\n<li>\u2713 computer \/ laptop<\/li>\n<li>\u2713 monitor and accessories<\/li>\n<li>\u2713 user account<\/li>\n<li>\u2713 Microsoft 365<\/li>\n<li>\u2713 email box<\/li>\n<li>\u2713 MFA configuration<\/li>\n<li>\u2713 Microsoft Teams<\/li>\n<li>\u2713 OneDrive<\/li>\n<li>\u2713 SharePoint<\/li>\n<li>\u2713 groups and distribution lists<\/li>\n<li>\u2713 access to the file server<\/li>\n<li>\u2713 corporate applications<\/li>\n<li>\u2713 required licenses<\/li>\n<li>\u2713 VPN or remote access<\/li>\n<li>\u2713 printers and scanners<\/li>\n<li>\u2713 BitLocker encryption<\/li>\n<li>\u2713 endpoint security<\/li>\n<li>\u2713 telephone and mobile devices<\/li>\n<li>\u2713 records of transferred equipment<\/li>\n<li>\u2713 helpdesk contact instructions<\/li>\n<li>\u2713 documentation of activities performed<\/li>\n<li>\u2713 first login and access transfer procedure<\/li>\n<\/ul>\n<p>Not every company will need all the elements. It&#039;s important that the list is tailored to the organization and repeatable for subsequent employees.<\/p>\n<p>\u00a0<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-d39f860 elementor-widget elementor-widget-image\" data-id=\"d39f860\" data-element_type=\"widget\" data-e-type=\"widget\" data-settings=\"{&quot;ekit_we_effect_on&quot;:&quot;none&quot;}\" data-widget_type=\"image.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<img loading=\"lazy\" decoding=\"async\" width=\"1536\" height=\"1024\" src=\"https:\/\/prosteit.pl\/wp-content\/uploads\/2026\/08\/przygotowanie-stanowiska-pracy-nowy-pracownik-it.webp\" class=\"attachment-full size-full wp-image-12519\" alt=\"\" srcset=\"https:\/\/prosteit.pl\/wp-content\/uploads\/2026\/08\/przygotowanie-stanowiska-pracy-nowy-pracownik-it.webp 1536w, https:\/\/prosteit.pl\/wp-content\/uploads\/2026\/08\/przygotowanie-stanowiska-pracy-nowy-pracownik-it-300x200.webp 300w, https:\/\/prosteit.pl\/wp-content\/uploads\/2026\/08\/przygotowanie-stanowiska-pracy-nowy-pracownik-it-1024x683.webp 1024w, https:\/\/prosteit.pl\/wp-content\/uploads\/2026\/08\/przygotowanie-stanowiska-pracy-nowy-pracownik-it-768x512.webp 768w, https:\/\/prosteit.pl\/wp-content\/uploads\/2026\/08\/przygotowanie-stanowiska-pracy-nowy-pracownik-it-18x12.webp 18w\" sizes=\"(max-width: 1536px) 100vw, 1536px\" \/>\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-8d96527 elementor-widget elementor-widget-text-editor\" data-id=\"8d96527\" data-element_type=\"widget\" data-e-type=\"widget\" id=\"pierwszy-dzien\" data-settings=\"{&quot;ekit_we_effect_on&quot;:&quot;none&quot;}\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h2>What should an employee get on their first day?<\/h2>\n<p class=\"isSelectedEnd\">On their first day, a new employee should receive a ready-made environment, not a list of things that need to be configured.<\/p>\n<h3 data-section-id=\"y9lgnk\" data-start=\"397\" data-end=\"459\"><span style=\"color: #f94d1c; font-size: 20px;\">At least what is worth checking before handing over the position:<\/span><\/h3>\n<ul data-spread=\"false\">\n<li>\u2022 a working computer,<\/li>\n<li>\u2022 active user account,<\/li>\n<li>\u2022 configured e-mail inbox,<\/li>\n<li>\u2022 working MFA,<\/li>\n<li>\u2022 access to Teams and Microsoft 365,<\/li>\n<li>\u2022 access to necessary data,<\/li>\n<li>\u2022 installed company applications,<\/li>\n<li>\u2022 working VPN, if needed,<\/li>\n<li>\u2022 configured printers,<\/li>\n<li>\u2022 information on how to contact the helpdesk.<\/li>\n<\/ul>\n<p>A good test is to log into the employee&#039;s account and check basic services before handing over the equipment. This allows you to identify a missing license, broken folder access, or application issue before the user has to deal with it.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-b57ebd4 elementor-widget elementor-widget-text-editor\" data-id=\"b57ebd4\" data-element_type=\"widget\" data-e-type=\"widget\" id=\"najczestsze-bledy\" data-settings=\"{&quot;ekit_we_effect_on&quot;:&quot;none&quot;}\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h2>The most common mistakes when onboarding IT<\/h2>\n<p class=\"isSelectedEnd\">Most problems are not due to difficult technology, but to the lack of an established process.<\/p>\n<h3 data-section-id=\"y9lgnk\" data-start=\"397\" data-end=\"459\"><span style=\"color: #f94d1c; font-size: 20px;\">The most common errors are:<\/span><\/h3>\n<ul data-spread=\"false\">\n<li>\u2022 registering a new employee with IT the day before starting work,<\/li>\n<li>\u2022 last minute equipment preparation,<\/li>\n<li>\u2022 copying all permissions from another user,<\/li>\n<li>\u2022 giving an employee local administrator rights without need,<\/li>\n<li>\u2022 no MFA on the new account,<\/li>\n<li>\u2022 use of shared accounts by several people,<\/li>\n<li>\u2022 no records of the transferred equipment,<\/li>\n<li>\u2022 lack of documentation of granted access,<\/li>\n<li>\u2022 lack of one person responsible for coordinating the process,<\/li>\n<li>\u2022 no feedback to IT about changes in position or responsibilities.<\/li>\n<\/ul>\n<p class=\"isSelectedEnd\">Copying access from another employee is particularly problematic. While it might seem like the quickest solution, the person identified as the role model may have been receiving additional permissions unrelated to the new position for several years.<\/p>\n<p>Onboarding is also a good time to get things in order. <strong>access management<\/strong>.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-cff18f2 elementor-widget elementor-widget-text-editor\" data-id=\"cff18f2\" data-element_type=\"widget\" data-e-type=\"widget\" id=\"onboarding-z-firma-informatyczna\" data-settings=\"{&quot;ekit_we_effect_on&quot;:&quot;none&quot;}\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h2>What does onboarding look like in a company with ongoing IT support?<\/h2>\n<p class=\"isSelectedEnd\">With structured administration, the process can look very simple from an HR or supervisor perspective.<\/p>\n<p class=\"isSelectedEnd\">HR submits a single request containing the employee&#039;s details, start date, position, and requirements. The helpdesk or administrator then prepares the account, licenses, and appropriate permissions. The next step is to configure the computer, software, security, and data access.<\/p>\n<p>The finished device is delivered to the employee, and the activities performed are recorded in the documentation.<\/p>\n<h3 data-section-id=\"y9lgnk\" data-start=\"397\" data-end=\"459\"><span style=\"color: #f94d1c; font-size: 20px;\">This model offers several specific benefits:<\/span><\/h3>\n<ul data-spread=\"false\">\n<li>\u2022 the process is similar for each employee,<\/li>\n<li>\u2022 easier control of granted permissions,<\/li>\n<li>\u2022 the number of errors and omitted elements is reduced,<\/li>\n<li>\u2022 the employee can start normal work faster,<\/li>\n<li>\u2022 it is known who is responsible for preparing the position,<\/li>\n<li>\u2022 documentation of equipment, accounts and activities performed remains.<\/li>\n<\/ul>\n<p class=\"isSelectedEnd\">It is in such tasks that the difference between occasional &quot;computer repair&quot; and orderly <strong>IT services for companies<\/strong>. Onboarding is a process that connects helpdesk, IT administration, Microsoft 365, security, device management, and access management.<\/p>\n<p>In companies using <a href=\"https:\/\/prosteit.pl\/en\/external-it-support-reducing-the-burden-on-the-administrator\/\"><b>IT outsourcing<\/b><\/a> On the client side, the entire process can be reduced to submitting a single form. Technical implementation remains the responsibility of the team responsible for the environment.<\/p>\n<h3 data-section-id=\"y9lgnk\" data-start=\"397\" data-end=\"459\"><span style=\"color: #f94d1c; font-size: 20px;\">Can IT onboarding be automated?<\/span><\/h3>\n<p class=\"isSelectedEnd\">Yes, at least partially.<\/p>\n<p class=\"isSelectedEnd\">In environments using Microsoft 365, Microsoft Entra ID, and device management tools, you can automate user creation, group assignment, application configuration, and PC settings deployment.<\/p>\n<p class=\"isSelectedEnd\">However, automation shouldn&#039;t replace decisions about what permissions are actually needed. Someone still needs to define the employee&#039;s role, the resources required, and approve data access.<\/p>\n<p>The greatest benefits come from combining automation with a standard checklist and clearly defined responsibilities.<\/p>\n<h3 data-section-id=\"y9lgnk\" data-start=\"397\" data-end=\"459\"><span style=\"color: #f94d1c; font-size: 20px;\">IT onboarding should be a process, not a rescue operation<\/span><\/h3>\n<p class=\"isSelectedEnd\">Preparing a new employee doesn&#039;t end with purchasing a laptop and setting up a mailbox. It also requires connecting the hardware, operating system, Microsoft 365, security, applications, data, VPN, office devices, and the appropriate permissions.<\/p>\n<p class=\"isSelectedEnd\">Therefore, good IT onboarding should be a repeatable process performed according to an established checklist.<\/p>\n<p>If a company has ongoing IT support, the HR or manager side of the process can be reduced to a single request: who starts work, when, in what position, and what accesses they require. The rest should be prepared, verified, and documented before the first day of work.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-6da9769 elementor-widget elementor-widget-heading\" data-id=\"6da9769\" data-element_type=\"widget\" data-e-type=\"widget\" data-settings=\"{&quot;ekit_we_effect_on&quot;:&quot;none&quot;}\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\"><span style=\"font-size: 24px\">Frequently asked questions<\/span><\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-0b9c26f elementor-widget elementor-widget-elementskit-accordion\" data-id=\"0b9c26f\" data-element_type=\"widget\" data-e-type=\"widget\" data-settings=\"{&quot;ekit_we_effect_on&quot;:&quot;none&quot;}\" data-widget_type=\"elementskit-accordion.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<div class=\"ekit-wid-con\" >\n        <div class=\"elementskit-accordion accoedion-primary side-curve\" id=\"accordion-6ab0f1202188c\">\n\n            \n                <div class=\"elementskit-card active\">\n                    <div class=\"elementskit-card-header\" id=\"primaryHeading-0-0b9c26f\">\n                        <a href=\"#collapse-0c8ca206ab0f1202188c\" class=\"ekit-accordion--toggler elementskit-btn-link collapsed\" data-ekit-toggle=\"collapse\" data-target=\"#Collapse-0c8ca206ab0f1202188c\" aria-expanded=\"true\" aria-controls=\"Collapse-0c8ca206ab0f1202188c\">\n                            \n                            <span class=\"ekit-accordion-title\">How long does it take to prepare a computer for a new employee?<\/span>\n\n                            \n                                <div class=\"ekit_accordion_icon_group\">\n                                    <div class=\"ekit_accordion_normal_icon\">\n                                        <!-- Normal Icon -->\n\t\t\t\t\t\t\t\t\t\t<i class=\"icon icon-down-arrow1\"><\/i>                                    <\/div>\n\n                                    <div class=\"ekit_accordion_active_icon\">\n                                        <!-- Active Icon -->\n\t\t\t\t\t\t\t\t\t\t<i class=\"icon icon-up-arrow\"><\/i>                                    <\/div>\n                                <\/div>\n\n                            \n                                                    <\/a>\n                    <\/div>\n\n                    <div id=\"Collapse-0c8ca206ab0f1202188c\" class=\"show collapse\" aria-labelledby=\"primaryHeading-0-0b9c26f\" data-parent=\"#accordion-6ab0f1202188c\">\n\n                        <div class=\"elementskit-card-body ekit-accordion--content\">\n                            <p>The setup itself can take anywhere from a few dozen minutes to several hours. However, the entire process may require more time if you need to order hardware, purchase licenses, create accounts in additional systems, or obtain data access approval. Therefore, it&#039;s a good idea to submit the request to IT a few days in advance.<\/p>                        <\/div>\n\n                    <\/div>\n\n                <\/div><!-- .elementskit-card END -->\n\n                \n                <div class=\"elementskit-card\">\n                    <div class=\"elementskit-card-header\" id=\"primaryHeading-1-0b9c26f\">\n                        <a href=\"#collapse-9cdc47c6ab0f1202188c\" class=\"ekit-accordion--toggler elementskit-btn-link collapsed\" data-ekit-toggle=\"collapse\" data-target=\"#Collapse-9cdc47c6ab0f1202188c\" aria-expanded=\"false\" aria-controls=\"Collapse-9cdc47c6ab0f1202188c\">\n                            \n                            <span class=\"ekit-accordion-title\">When should I report a new employee to the IT department?<\/span>\n\n                            \n                                <div class=\"ekit_accordion_icon_group\">\n                                    <div class=\"ekit_accordion_normal_icon\">\n                                        <!-- Normal Icon -->\n\t\t\t\t\t\t\t\t\t\t<i class=\"icon icon-down-arrow1\"><\/i>                                    <\/div>\n\n                                    <div class=\"ekit_accordion_active_icon\">\n                                        <!-- Active Icon -->\n\t\t\t\t\t\t\t\t\t\t<i class=\"icon icon-up-arrow\"><\/i>                                    <\/div>\n                                <\/div>\n\n                            \n                                                    <\/a>\n                    <\/div>\n\n                    <div id=\"Collapse-9cdc47c6ab0f1202188c\" class=\"collapse\" aria-labelledby=\"primaryHeading-1-0b9c26f\" data-parent=\"#accordion-6ab0f1202188c\">\n\n                        <div class=\"elementskit-card-body ekit-accordion--content\">\n                            <p>Ideally, immediately after confirming the start date, IT should receive information about the position, location, required equipment, applications, and access requirements. The earlier preparation begins, the lower the risk of problems on the first day.<\/p>                        <\/div>\n\n                    <\/div>\n\n                <\/div><!-- .elementskit-card END -->\n\n                \n                <div class=\"elementskit-card\">\n                    <div class=\"elementskit-card-header\" id=\"primaryHeading-2-0b9c26f\">\n                        <a href=\"#collapse-f41ff456ab0f1202188c\" class=\"ekit-accordion--toggler elementskit-btn-link collapsed\" data-ekit-toggle=\"collapse\" data-target=\"#Collapse-f41ff456ab0f1202188c\" aria-expanded=\"false\" aria-controls=\"Collapse-f41ff456ab0f1202188c\">\n                            \n                            <span class=\"ekit-accordion-title\">What access should a new employee have?<\/span>\n\n                            \n                                <div class=\"ekit_accordion_icon_group\">\n                                    <div class=\"ekit_accordion_normal_icon\">\n                                        <!-- Normal Icon -->\n\t\t\t\t\t\t\t\t\t\t<i class=\"icon icon-down-arrow1\"><\/i>                                    <\/div>\n\n                                    <div class=\"ekit_accordion_active_icon\">\n                                        <!-- Active Icon -->\n\t\t\t\t\t\t\t\t\t\t<i class=\"icon icon-up-arrow\"><\/i>                                    <\/div>\n                                <\/div>\n\n                            \n                                                    <\/a>\n                    <\/div>\n\n                    <div id=\"Collapse-f41ff456ab0f1202188c\" class=\"collapse\" aria-labelledby=\"primaryHeading-2-0b9c26f\" data-parent=\"#accordion-6ab0f1202188c\">\n\n                        <div class=\"elementskit-card-body ekit-accordion--content\">\n                            <p>Initially, less is always more, so only those that are relevant to their responsibilities. Access can include Microsoft 365, Teams, SharePoint, file servers, VPNs, and industry-specific systems. It&#039;s best to adhere to the principle of least privilege and grant access through defined groups.<\/p>                        <\/div>\n\n                    <\/div>\n\n                <\/div><!-- .elementskit-card END -->\n\n                \n                <div class=\"elementskit-card\">\n                    <div class=\"elementskit-card-header\" id=\"primaryHeading-3-0b9c26f\">\n                        <a href=\"#collapse-6c879076ab0f1202188c\" class=\"ekit-accordion--toggler elementskit-btn-link collapsed\" data-ekit-toggle=\"collapse\" data-target=\"#Collapse-6c879076ab0f1202188c\" aria-expanded=\"false\" aria-controls=\"Collapse-6c879076ab0f1202188c\">\n                            \n                            <span class=\"ekit-accordion-title\">Should an employee have a local administrator account?<\/span>\n\n                            \n                                <div class=\"ekit_accordion_icon_group\">\n                                    <div class=\"ekit_accordion_normal_icon\">\n                                        <!-- Normal Icon -->\n\t\t\t\t\t\t\t\t\t\t<i class=\"icon icon-down-arrow1\"><\/i>                                    <\/div>\n\n                                    <div class=\"ekit_accordion_active_icon\">\n                                        <!-- Active Icon -->\n\t\t\t\t\t\t\t\t\t\t<i class=\"icon icon-up-arrow\"><\/i>                                    <\/div>\n                                <\/div>\n\n                            \n                                                    <\/a>\n                    <\/div>\n\n                    <div id=\"Collapse-6c879076ab0f1202188c\" class=\"collapse\" aria-labelledby=\"primaryHeading-3-0b9c26f\" data-parent=\"#accordion-6ab0f1202188c\">\n\n                        <div class=\"elementskit-card-body ekit-accordion--content\">\n                            <p>In most cases, no. A standard user should work without administrator rights. If program installation or a specific task requires additional privileges, it should be performed by an administrator or in accordance with company procedures.<\/p>                        <\/div>\n\n                    <\/div>\n\n                <\/div><!-- .elementskit-card END -->\n\n                \n                <div class=\"elementskit-card\">\n                    <div class=\"elementskit-card-header\" id=\"primaryHeading-4-0b9c26f\">\n                        <a href=\"#collapse-cc1dd7a6ab0f1202188c\" class=\"ekit-accordion--toggler elementskit-btn-link collapsed\" data-ekit-toggle=\"collapse\" data-target=\"#Collapse-cc1dd7a6ab0f1202188c\" aria-expanded=\"false\" aria-controls=\"Collapse-cc1dd7a6ab0f1202188c\">\n                            \n                            <span class=\"ekit-accordion-title\">Who should be responsible for IT onboarding?<\/span>\n\n                            \n                                <div class=\"ekit_accordion_icon_group\">\n                                    <div class=\"ekit_accordion_normal_icon\">\n                                        <!-- Normal Icon -->\n\t\t\t\t\t\t\t\t\t\t<i class=\"icon icon-down-arrow1\"><\/i>                                    <\/div>\n\n                                    <div class=\"ekit_accordion_active_icon\">\n                                        <!-- Active Icon -->\n\t\t\t\t\t\t\t\t\t\t<i class=\"icon icon-up-arrow\"><\/i>                                    <\/div>\n                                <\/div>\n\n                            \n                                                    <\/a>\n                    <\/div>\n\n                    <div id=\"Collapse-cc1dd7a6ab0f1202188c\" class=\"collapse\" aria-labelledby=\"primaryHeading-4-0b9c26f\" data-parent=\"#accordion-6ab0f1202188c\">\n\n                        <div class=\"elementskit-card-body ekit-accordion--content\">\n                            <p>The process should have a clearly defined owner. HR or a supervisor provides information about the new employee, while the person or team responsible for IT administration should be responsible for preparing equipment, accounts, security, and access.<\/p>                        <\/div>\n\n                    <\/div>\n\n                <\/div><!-- .elementskit-card END -->\n\n                \n                <div class=\"elementskit-card\">\n                    <div class=\"elementskit-card-header\" id=\"primaryHeading-5-0b9c26f\">\n                        <a href=\"#collapse-0897ce66ab0f1202188c\" class=\"ekit-accordion--toggler elementskit-btn-link collapsed\" data-ekit-toggle=\"collapse\" data-target=\"#Collapse-0897ce66ab0f1202188c\" aria-expanded=\"false\" aria-controls=\"Collapse-0897ce66ab0f1202188c\">\n                            \n                            <span class=\"ekit-accordion-title\">Can IT onboarding be automated?<\/span>\n\n                            \n                                <div class=\"ekit_accordion_icon_group\">\n                                    <div class=\"ekit_accordion_normal_icon\">\n                                        <!-- Normal Icon -->\n\t\t\t\t\t\t\t\t\t\t<i class=\"icon icon-down-arrow1\"><\/i>                                    <\/div>\n\n                                    <div class=\"ekit_accordion_active_icon\">\n                                        <!-- Active Icon -->\n\t\t\t\t\t\t\t\t\t\t<i class=\"icon icon-up-arrow\"><\/i>                                    <\/div>\n                                <\/div>\n\n                            \n                                                    <\/a>\n                    <\/div>\n\n                    <div id=\"Collapse-0897ce66ab0f1202188c\" class=\"collapse\" aria-labelledby=\"primaryHeading-5-0b9c26f\" data-parent=\"#accordion-6ab0f1202188c\">\n\n                        <div class=\"elementskit-card-body ekit-accordion--content\">\n                            <p>Yes. You can automate account creation, group and license assignment, device configuration, and application installation, among other things. Automation works best when the company organizes roles, access, and procedures in advance.<\/p>                        <\/div>\n\n                    <\/div>\n\n                <\/div><!-- .elementskit-card END -->\n\n                                                        <script type=\"application\/ld+json\">{\n    \"@context\": \"https:\\\/\\\/schema.org\",\n    \"@type\": \"FAQPage\",\n    \"mainEntity\": [\n        {\n            \"@type\": \"Question\",\n            \"name\": \"Ile czasu zajmuje przygotowanie komputera dla nowego pracownika?\",\n            \"acceptedAnswer\": {\n                \"@type\": \"Answer\",\n                \"text\": \"<p>Sama konfiguracja gotowego urz\\u0105dzenia mo\\u017ce zaj\\u0105\\u0107 od kilkudziesi\\u0119ciu minut do kilku godzin. 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Je\\u017celi instalacja programu lub okre\\u015blone zadanie wymaga dodatkowych uprawnie\\u0144, powinno by\\u0107 realizowane przez administratora lub zgodnie z firmow\\u0105 procedur\\u0105.<\\\/p>\"\n            }\n        },\n        {\n            \"@type\": \"Question\",\n            \"name\": \"Kto powinien odpowiada\\u0107 za onboarding IT?\",\n            \"acceptedAnswer\": {\n                \"@type\": \"Answer\",\n                \"text\": \"<p>Proces powinien mie\\u0107 jasno okre\\u015blonego w\\u0142a\\u015bciciela. 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Automatyzacja najlepiej dzia\\u0142a wtedy, gdy firma wcze\\u015bniej uporz\\u0105dkuje role, dost\\u0119py i procedury.<\\\/p>\"\n            }\n        }\n    ]\n}<\/script>\n                                <\/div>\n    <\/div>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-2693fd0 elementor-widget elementor-widget-text-editor\" data-id=\"2693fd0\" data-element_type=\"widget\" data-e-type=\"widget\" data-settings=\"{&quot;ekit_we_effect_on&quot;:&quot;none&quot;}\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p class=\"PDq2pG_selectionAnchorContainer\" data-start=\"17\" data-end=\"334\">A good IT onboarding should be a repeatable process, not a series of last-minute activities. New employee preparation encompasses not only the computer and email inbox, but also accounts, Microsoft 365, MFA, data access, applications, VPN, office equipment, security, and documentation.<\/p>\n<p data-start=\"336\" data-end=\"604\">The simplest way to reduce errors is to have a single, consistent checklist and clearly defined responsibilities for the entire process. This allows new employees to start work from day one, while the company maintains control over equipment, licenses, and assigned authorizations.<\/p>\n<p data-start=\"606\" data-end=\"1027\" data-is-last-node=\"\" data-is-only-node=\"\">At constant <strong data-start=\"618\" data-end=\"651\">company IT support<\/strong> Onboarding can be even simpler. HR or a supervisor simply submits a single request with the employee&#039;s details, position, and required access, while the helpdesk or IT administrator handles account, hardware, and environment preparation. In practice, this means less improvisation, faster employee onboarding, and easier IT management, even as the company grows.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<\/div>","protected":false},"excerpt":{"rendered":"<p>A new employee starts work on Monday, and by Friday afternoon, they discover they need a laptop, email, document access, Teams, several programs, a printer, and a VPN. If the company doesn&#039;t have an established process, the first few hours quickly turn into a series of IT calls. Good IT onboarding allows you to prepare the entire environment in advance, assign appropriate permissions [\u2026]<\/p>","protected":false},"author":2,"featured_media":12531,"template":"","categories":[38],"tags":[1131,421,868,117,1130,1031,1132,1133],"class_list":["post-12508","baza-wiedzy","type-baza-wiedzy","status-publish","has-post-thumbnail","hentry","category-biznes","tag-administracja-it","tag-bezpieczenstwo-it","tag-helpdesk-it","tag-microsoft-365","tag-onboarding-it","tag-praca-zdalna","tag-zarzadzanie-dostepami","tag-zarzadzanie-komputerami"],"_links":{"self":[{"href":"https:\/\/prosteit.pl\/en\/wp-json\/wp\/v2\/baza-wiedzy\/12508","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/prosteit.pl\/en\/wp-json\/wp\/v2\/baza-wiedzy"}],"about":[{"href":"https:\/\/prosteit.pl\/en\/wp-json\/wp\/v2\/types\/baza-wiedzy"}],"author":[{"embeddable":true,"href":"https:\/\/prosteit.pl\/en\/wp-json\/wp\/v2\/users\/2"}],"version-history":[{"count":12,"href":"https:\/\/prosteit.pl\/en\/wp-json\/wp\/v2\/baza-wiedzy\/12508\/revisions"}],"predecessor-version":[{"id":12569,"href":"https:\/\/prosteit.pl\/en\/wp-json\/wp\/v2\/baza-wiedzy\/12508\/revisions\/12569"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/prosteit.pl\/en\/wp-json\/wp\/v2\/media\/12531"}],"wp:attachment":[{"href":"https:\/\/prosteit.pl\/en\/wp-json\/wp\/v2\/media?parent=12508"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/prosteit.pl\/en\/wp-json\/wp\/v2\/categories?post=12508"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/prosteit.pl\/en\/wp-json\/wp\/v2\/tags?post=12508"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}